Assistant Project Manager

SUMMARY:

Under the direction of the Project Executive, the APM is responsible for document management, schedule control, submittal management and finishes management. The APM assists the Project Managers in communicating with our end customers and ensuring our schedule aligns to the customer's needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

:

• First level management of job schedule and verifying status of work orders against the job schedule
• Consistent communication with both Project Manager and the General Contractor
• Submit samples to the customer and track approval process
• Submit shop drawings to the customer, track approval process
• Review upcoming work orders with the PM
• Requisition additional materials and follow up on material requisitions as directed by the PM
• Maintain the working set of architectural drawings
• Break jobs out into Work Orders as directed by the PM
• Manage all documents related to the job
• Process RFIs as directed by the PM
• Submit closeout documents at the completion of projects
• Create and maintain Flagged WO set of shop drawings
• Schedule and coordinate deliveries

QUALIFICATION REQUIREMENTS

: To perform this job successfully, an individual must be able to perform each essential duty, above, satisfactorily. In addition, an individual must possess the following:

• High School Diploma, GED or equivalent
• Minimum one year of experience as a Project Coordinator, Document Manager, or similar position
• In-office requirement of 4 days per week
• Previous experience with a construction company is highly desirable
• Proficient in Microsoft Outlook, Excel and Word
• Experience in Bluebeam software is highly desirable
• Computer learning agility; must be able to learn new programs quickly
• Great communication skills
• Ability to quickly establish good working relationships

COMPETENCIES

• Mission Bell Values
• Known to be a person of integrity; makes reliable promises and ethical choices. Works hard at maintaining excellent working relationships through good communication, effective teamwork and honest feedback. Can be counted on to complete tasks and goals on time; seizes more opportunity than others. Open and active participant in learning and innovation; continues to develop in knowledge and skill.
• Lean Engagement
• Helps create a culture of eliminating waste and continuous improvement by approaching everything they do with an eye toward making things simpler, safer, and more efficient. Lean thinking and practice are expected.
• Task Completion
• Is able to prioritize tasks based on importance and urgency requirement. Can make accurate estimates of time and resource requirements. Sets several milestones to gauge progress and monitors against them
• Customer Focus
• Produces goods and services that consistently meets the standards and expectations of internal and/or external customers; establishes and maintains effective relationships with internal and/or external customer and gains their trust and respect.
• Attention to detail
• Produces accurate and consistent work; provides information in a usable form and on a timely basis to others who need to act on it.

Can focus on detail where appropriate while simultaneously seeing how details work together to complete the whole picture.

PHYSICAL DEMANDS

Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; stand; walk; use hands, handle/feel objects, tools, or controls.
• The employee is occasionally required to reach with hands and arms; climb or balance; stoop, kneel, or crouch.
• The employee must occasionally push, pull, or lift from below the waist, or lift from an overhead position and carry 5-10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

Work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee works in a typical office environment and occasionally works on or near the Shop floor where there may be moving mechanical parts with occasional exposure to the risk of electrical shock, outdoor weather conditions, fumes or airborne particles, and toxic or caustic chemicals.

Noise levels in the work environment are usually moderate and occasionally high.

TRAVEL:

• Minimal to no travel is required for this position.

Job Type:

Full-time Pay:

$26.92

• $43.

27 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Compensation Package:

Employee stock ownership plan Weekly pay

Education:

High school or equivalent (Required)

Experience:

Project Coordinator, Document Manager, or similar position: 1 year (Required) Ability to

Commute:

Morgan Hill, CA 95037 (Required)

Work Location:

In person