Project Assistant

Description We are looking for a detail-oriented Project Assistant to support construction-related initiatives in Mountain View, California. This is a Contract position suited for someone who can keep schedules organized, coordinate project activity, and maintain accurate documentation. The ideal candidate brings strong administrative support skills along with the ability to help teams stay on track in a fast-paced project environment.

Responsibilities:

• Coordinate day-to-day project support activities to help construction work progress according to established timelines.
• Maintain and update master schedules, tracking milestones, deadlines, and priority tasks across active projects.
• Assist project leaders with organizing documentation, reports, and status updates to improve visibility into project progress.
• Scan, file, and manage project records so documents remain accurate, accessible, and properly organized.
• Monitor timeline changes and communicate scheduling updates to relevant stakeholders in a timely manner.
• Provide administrative and coordination support for project management functions, including meeting preparation and follow-up actions. Requirements
• Experience supporting construction projects or similar project-based environments.
• Ability to manage timelines and keep multiple activities organized at once.
• Working knowledge of master scheduling and project tracking practices.
• Proficiency in scanning, document control, and maintaining organized project files.
• Strong project coordination skills with close attention to detail and accuracy.
• Effective communication skills and the ability to work well with cross-functional teams.

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