Ready to Build Big and Dream Bigger? Imagine working where your skills meet opportunity - where the energy of a fast-paced office is matched only by the views of the San Gabriel Mountains just outside your door. At F.D. Thomas , we're not just offering a position - we're offering a career. As a Project Manager Assistant (PMA) , you'll be at the heart of our operations, supporting project managers with scheduling, documentation, communication, and coordination to help keep projects running smoothly and efficiently. Whether you're helping drive project success from behind the scenes or enjoying a weekend hike through Rancho Cucamonga's scenic trails, this is where career meets lifestyle . Join us at F.D. Thomas where your experience as a PMA is valued, and your growth is supported! We are excited for you to come and be a part of our growing team!

ABOUT US

F.D. Thomas, Inc. (FDT) is one of the largest coating and specialty contractors in the United States with offices in California, Oregon, Washington, and the East Coast. F.D. Thomas, Inc. is headquartered in Central Point, OR. FDT is a wholly owned operating company of ASRC Industrial (AIS). AIS was founded in 2016 by Arctic Slope Regional Corporation (ASRC), an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. As part of an ANC all our operating companies are Minority Business Enterprises (MBE). We help our clients meet their diversity spending objectives while also providing sustainable returns for our nearly 13,500 Iñupiat shareholders. By hiring Great People , we can provide Great Work to our highly valued customers, as we continue to grow an Extraordinary Company !

ABOUT THE JOB

We are seeking a driven, organized, and detail-oriented Project Manager Assistant (PMA) to join our growing team in Rancho Cucamonga, CA. In this role, you'll serve as a critical member of our operations team, providing administrative, financial, and project support to Project Managers while helping ensure projects are completed safely, efficiently, on schedule, and within budget. This position combines project coordination, office administration, accounting support, logistics coordination, and customer service, making it an excellent opportunity for someone who thrives in a fast-paced construction environment and enjoys wearing multiple hats. As a PMA, you'll help manage project documentation, support accounts payable and accounts receivable processes, coordinate materials and logistics, maintain project records, process data and reports, and serve as a key communication link between project teams, vendors, customers, and internal departments. If you're highly organized, excel at multitasking, and have strong administrative and Microsoft Office skills, we'd love to hear from you.

RESPONSIBILITIES INCLUDE

Project Administration & Coordination Provide daily administrative support to Project Managers and Operations personnel. Create, maintain, and update project files, reports, and documentation throughout the project lifecycle. Assist with project scheduling, tracking deadlines, and coordinating project activities. Process purchase orders, work orders, change orders, and project-related documentation. Maintain accurate project records within Viewpoint and other company systems. Compile and enter project-related data, including time and material reports, productivity tracking, labor reports, and cost information. Assist with monthly project projections, reporting, and forecasting as directed by Project Managers. Support project startup and closeout activities, ensuring all required documentation is completed and submitted. Accounts Payable & Accounts Receivable Support Assist with Accounts Payable activities, including vendor invoice processing, coding, documentation collection, and payment support. Assist with Accounts Receivable activities, including customer billing, payment application preparation, and collections support. Review invoices, receipts, and supporting documentation for completeness and accuracy. Coordinate with accounting personnel to resolve invoice discrepancies and payment-related questions. Support project billing activities, including gathering required documentation for progress billings, retention releases, and final invoicing. Logistics & Procurement Coordinate material purchases and communicate with vendors and suppliers regarding orders, deliveries, and project requirements. Track material shipments and delivery schedules to support project timelines. Assist with inventory management and material reconciliation. Coordinate logistical support between office staff, project managers, field personnel, subcontractors, and vendors. Maintain purchasing records and supporting documentation. Office Administration Perform general office administrative duties including filing, scanning, copying, document preparation, and record retention. Manage incoming calls, emails, correspondence, and project inquiries in a professional manner. Organize electronic and physical filing systems to maintain accurate and accessible records. Prepare reports, spreadsheets, meeting notes, presentations, and project correspondence. Assist multiple departments with administrative needs and special projects as requested. Data Entry & Reporting Perform high-volume and accurate data entry into company databases and software systems. Generate and maintain spreadsheets, reports, logs, and tracking documents. Analyze and verify information for completeness, accuracy, and compliance with company procedures. Assist with preparing project and operational reports using Microsoft Excel and other reporting tools. Project Closeout Prepare, assemble, and distribute final project closeout packages. Organize warranties, project manuals, inspection reports, compliance documents, and final deliverables. Ensure all project records are complete and properly archived. Other Duties Prioritize and manage multiple tasks while consistently meeting deadlines. Provide support for special projects and company initiatives. Perform other duties as assigned to meet evolving business needs.

ABOUT YOU

To be successful in this role, you'll bring a strong administrative background, excellent organizational skills, and the ability to thrive in a collaborative and fast-paced construction environment. Preferred Qualifications High School Diploma or GED required; Associate's Degree preferred. Minimum of 2 years of experience in project administration, office administration, accounting support, construction administration, or a similar role. Experience supporting Accounts Payable (AP) and Accounts Receivable (AR) functions preferred. Previous experience in construction, industrial, contracting, engineering, or project-based environments is highly desired. Technical Skills Advanced proficiency with Microsoft Office Suite, including: Microsoft Excel (spreadsheets, formulas, data tracking, reporting) Microsoft Outlook (email management, calendar coordination) Microsoft Word (document preparation and correspondence) Microsoft Teams and other collaboration tools Experience with Viewpoint or other construction management/accounting software preferred. Strong data entry and database management skills with a high level of accuracy. Professional Skills Excellent organizational and time-management abilities. Strong written and verbal communication skills. Ability to effectively prioritize and manage multiple projects simultaneously. Strong customer service and relationship-building skills. Detail-oriented with strong analytical and problem-solving capabilities. Ability to work independently while also contributing to a team environment. Professional, dependable, and adaptable with a positive, "can-do" attitude. Ability to remain calm and productive while handling competing priorities and deadlines. Strong mathematical and administrative skills, including basic accounting and financial tracking. We thank you for your time in learning a little about us here at FD Thomas , as well as the opportunity we have available for someone who is Dependable, People-oriented, and Achievement-oriented. You will find we offer a generous Benefit Plan which includes PTO, Matching 401k , Paid Holidays, Medical (Starts on your 1st day) , Dental, Vision options, and much more! Your starting PAY of up to $35 per hour depending on the combination of experience and/or certification. Equal Employment Opportunity ASRC Industrial and its operating companies provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable federal, state, or local laws. ASRC Industrial is an Equal Opportunity Employer. ASRC Industrial ("AIS") and its operating companies will never request sensitive personal information, such as Social Security numbers, banking information, or payment of any kind during the hiring process. If you receive communications from individuals claiming to represent ASRC Industrial using non-official email addresses (not ending in @asrcindustrial.com), please do not engage and report the communication. Official employment opportunities can always be found at asrcindustrial.com/careers.

Pay:

Up to $35.00 per hour

Benefits:

401(k) matching Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Professional development assistance Vision insurance Application Question(s): Tell us about your experience supporting project managers, construction teams, or office operations. What were your primary responsibilities? This role supports Accounts Payable, Accounts Receivable, data entry, and project reporting. Can you describe your experience with invoicing, billing, and purchase orders? Are you proficient in Microsoft Excel and Outlook and comfortable performing high-volume data entry and reporting tasks?

Work Location:

In person