Project Coordinator, Workplace Relocations & Events Shift Project Management LLC San Francisco, CA 94114 From $30 an hour -

Contract, Full-time Location:

San Francisco Bay Area client sites Employment type: Independent Contractor (1099), project-based

Schedule:

Flexible planning hours, plus nights and weekends on move and event dates Reports to:

Founder Compensation:

Based on experience About Shift Shift Project Management helps companies plan and execute office relocations, decommissions and workplace operations projects, turning complex workplace transitions into smooth landings. Founded by relocation specialist Pete O'Keefe, Shift takes a boutique approach: a focused client portfolio, attentive service and hands-on project leadership from discovery through closeout. We work closely with internal Workplace, Facilities and Real Estate teams to coordinate everything from vendor onboarding and scheduling to move readiness and opening-day execution.

Our services include:

Relocations & Decommissions:

End-to-end planning, budgeting, vendor coordination and on-site oversight.

Workplace Operations:

Setting up new sites, onboarding and coordinating service vendors, and establishing operational processes.

Special Projects:

Workplace activations, event logistics, signage and environmental branding coordination. We make complex transitions easier to manage through clear communication, proactive problem-solving and organized execution, so clients can stay focused on their business and employees arrive at a workplace that is ready for them. About the Role We're looking for a detail-oriented Project Coordinator who enjoys hands-on work, changing environments and seeing a plan come together. You will support all projects across Shift's portfolio, attending scheduled moves and events to help supervise vendors, check placement and resolve setup issues. While Project Managers lead their assigned projects, you will provide consistent on-site support across the team. This is an evolving role with room to grow into project management. You will learn how to plan moves, coordinate vendors and support clients while taking increasing responsibility for project workstreams. Key Responsibilities Move Preparation Support site walkthroughs and prepare inventories, photographs and project checklists. Print and organize box labels, desk tags, signage and placement instructions. Hang signage and confirm rooms, desks and destination areas are clearly marked. Review move plans, floor plans and assignments with the Project Manager before each move. Site Supervision and Move Support Attend scheduled moves and events across Shift's project portfolio. Provide on-site direction to movers and support vendors within the approved move plan. Check that boxes, furniture and equipment arrive in the correct locations. Track progress, flag missing or misplaced items and escalate to the Project Manager. Support furniture load-out, staging and workplace resets for events. Keep checklists and issue logs current, with photographs where needed. Technology and Workplace Readiness Coordinate with IT teams to confirm equipment placement and completion of disconnect/reconnect work. Use client-approved checklists to check workstation setup and basic technology readiness; refer technical issues to IT. Check shared spaces, supplies and signage before employees arrive. Support unpacking, organization and post-move requests, tracking outstanding items through resolution. About You You notice when a label is wrong, a box is missing or a workstation is not ready. You follow instructions carefully, ask questions when something is unclear and look for the next task without waiting to be prompted. You enjoy being on your feet and working at different sites rather than spending every day at the same desk. You are dependable, comfortable speaking with vendors and interested in learning how to manage projects. Requirements and Skills Experience in workplace services, events, hospitality, facilities, logistics or another role requiring organization and customer service. Strong attention to detail and the ability to follow floor plans, labeling systems and checklists. Clear communication with movers, building staff, client employees and project teams. Basic proficiency in Google Workspace and comfort learning project tracking tools. Availability to attend scheduled moves and events, including evening, overnight and weekend assignments. Reliable transportation to client sites throughout the Bay Area. Ability to move throughout project sites during extended shifts and perform setup tasks such as posting signage and placing labels, with or without reasonable accommodation. Prior move experience is helpful but not required. We welcome candidates who bring dependable follow-through and a willingness to learn. Growth Opportunities This role can be a long-term fit for someone who enjoys project coordination, with flexibility for greater responsibility for those interested in advancing.

Pay:

From $30.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

Flexible schedule

Work Location:

In person