Project Specialist#26-20722 $39

• 41 per hour Vacaville, CA Onsite Job Description Project Administrator

•

Job Description Duration:

6 months with possible extension

Interview Process:

1st Phone with Manager, 2nd Panel, In-Person

• Job Summary The Project Administrator supports Technology Transfer and CAPEX projects by managing and coordinating Change Controls from initiation through closure.

This role works closely with Project Managers and cross-functional teams to ensure changes are executed compliantly, approvals are obtained on schedule, and project deliverables are completed on time. The Project Administrator serves as a key driver of Change Control execution, timeline management, and team coordination within a GMP-regulated biopharmaceutical environment.

• Key Responsibilities Change Control Management
• Own and manage Change Controls supporting Technology Transfer projects.
• Drive Change Controls through the full lifecycle, ensuring timely completion of actions, approvals, and implementation activities.
• Monitor timelines, identify risks or delays, and escalate issues as needed.
• Coordinate with Quality, Manufacturing, Engineering, Validation, Regulatory, and Supply Chain teams to support successful change implementation. 2. Project Administration & Coordination
• Schedule and facilitate project meetings, document meeting minutes, and track action items to completion.
• Support Project Managers with project planning, status tracking, and cross-functional coordination.
• Maintain project documentation and provide regular updates on project and Change Control status.
• Assist with project reporting, milestone tracking, and stakeholder communications. 3. Compliance & Execution
• Ensure Change Controls and project documentation comply with site procedures and cGMP requirements.
• Maintain accurate, complete, and audit-ready records.
• Support inspection readiness and regulatory compliance activities.
• Drive accountability across stakeholder groups to meet project timelines and business objectives.

• Qualifications Education:

  Bachelor's degree in Life Sciences, Biotechnology, Engineering, Quality, Business, or a related discipline preferred. Experience
• 2+ years of experience in biotechnology, pharmaceutical, medical device, or other GMP-regulated industries.
• Experience managing or coordinating Change Controls in a complex regulated environment.
• Experience with electronic Quality Management Systems (eQMS) and Change Control platforms such as Veeva, TrackWise, MasterControl, or similar systems is strongly preferred. Core Competencies
• Strong understanding of Change Control processes and quality systems.
• Familiarity with cGMP requirements and regulated manufacturing environments.
• Excellent organizational, communication, and stakeholder management skills.
• Ability to manage multiple priorities and drive actions to completion across cross-functional teams.
• Strong attention to detail and ability to maintain compliant documentation.
• Preferred Background
• Quality Assurance
• Compliance / Quality Systems
• Biotech or Pharmaceutical Manufacturing
• Engineering or Validation
• Technology Transfer Support
• Project Administration or Project Coordination
• Quick Summary (for Hiring Use)

Focus:

Change Control management, coordination, and execution.

Core Role:

Own Change Controls, drive timelines, coordinate stakeholders, and support Technology Transfer project execution.

Environment:

GMP / Biopharmaceutical Manufacturing.

Preferred Experience:

Biotech or pharmaceutical industry experience with electronic Change Control and Quality Management Systems in a regulated, complex operating environment.

Job Sumary:

Project Administrator Shift:

['Change Control Management', 'Communication', 'GMP Compliance']

Start:

['Biotechnology', 'GMP Operations', 'Project Management']

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of

• Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

"