Project Coordinator Aquality Construction Broomfield, CO Job Details Full-time $25 - $30 an hour 4 hours ago Benefits Paid parental leave Health savings account Health insurance 401(k) Paid time off Parental leave 401(k) matching Professional development assistance Life insurance Qualifications Customer communication Teamwork Writing skills Filing Construction management software Schedule management Records management Attention to detail Organizational skills Gmail Full Job Description Position Summary Aquality Construction is seeking an organized, communicative, and proactive Project Coordinator (PC) to be the primary client-facing coordinator who guides customers through the company's full process — from initial sales contact through design, pre-construction, build, and a clean handover to Maintenance. The PC is the conduit for coordination, clarity, and follow-up — not the technical decision-maker. Sales, the Designer, the Construction Manager, and Superintendents each own and approve the technical, financial, and schedule decisions within their phase; the PC keeps the project, the client, and every department on the same page and moving forward. Core Responsibilities 1. Client Communication Concierge Serve as the consistent point of contact for client questions and updates across Sales, Design, and Construction. Provide quick, accurate responses; document critical decisions in writing when needed. Triage inbound requests and route them to the correct internal owner — Sales, Designer, Construction Manager, or Superintendent. Reduce client confusion by summarizing decisions, next steps, and owners after key touchpoints. 2. Process Enforcement and Handoff Discipline Keep projects aligned to the company's roadmap and phase gates; prevent skipped steps. Track what phase each project is in and what prerequisites must be complete before it advances. Push internal teams to follow the plan — professionally and persistently. 3. Task and Follow-Up Management (Open-Loop Ownership) Capture meeting and call notes: decisions, open questions, owners, and due dates. Maintain an "open loops" list across client questions, internal approvals, selections, and vendor confirmations. Run a weekly sweep of overdue items and escalate risks before they become delays. 4. Change Orders and RFIs (Process Owner) Own the CO/RFI workflow and documentation mechanics; phase owners approve scope accuracy, pricing, schedule impact, and client-facing language. Identify and log potential CO/RFI triggers; draft documents on company templates, attaching photos, sketches, emails, and notes as needed. Route drafts to the appropriate phase owner for approval, send to the client, track responses, and obtain signatures.

Maintain the CO/RFI log:

Drafting → Internal Review → Sent → Client Questions → Approved → Executed/Filed. 5. JobTread and Gmail Hub Ownership Use Gmail and JobTread as the primary tools for communication and documentation. Ensure key decisions, approvals, and files are stored in the correct JobTread location.

Maintain clean client records:

contacts, meeting notes, selections status, milestone dates, the CO/RFI log, permit milestones, and the closeout checklist. Enforce a single-source-of-truth standard and fix gaps quickly. 6. Cross-Department Handoffs (Sales → Design → Build → Maintenance) Package and transfer complete handoff information at each phase transition. Confirm the next phase owner has what they need — drawings, notes, approvals, constraints, client priorities. Coordinate a clean handover to the Maintenance onboarding process at project closeout. Process Overview —

Quick Reference Sales:

capture project basics and goals, document in JobTread, confirm next steps.

Design Development:

track RFIs, approvals, and change orders through the phase gate. Pre-Construction /

Permitting:

track permit status, missing documents, and client-dependent items.

Construction Execution:

client updates, open-loop management, and the CO/RFI workflow end-to-end. Closeout /

Handover:

punch-list follow-through and a clean handoff to Maintenance. Growth Ladder — Quick Reference Month 0-2 — Shadow +

Support:

attend meetings, capture notes and recaps, own CO/RFI tracking mechanics. Month 2-6 —

Co-Manage:

draft and send most client and CO/RFI communications with quick phase-owner approval; flag risks proactively. 6+ Months —

Self-Manage:

run the follow-up process independently and enforce phase gates as the process leader. Qualifications Required Skills and Experience Strong, clear written and verbal communication skills. Excellent organizational skills, with the ability to track multiple open items, due dates, and owners across several active projects at once. Comfortable with Gmail and able to learn JobTread, or similar construction/project management software, as the primary system of record. Ability to prioritize and manage competing deadlines without letting items drop. Professional, persistent follow-up style — comfortable pushing internal teams and clients toward a decision. Ability to maintain confidentiality and exercise good judgment with client and project information. Preferred Qualifications Previous experience as a project coordinator, project administrator, or in a similar role, ideally in construction or home building. Experience with JobTread or similar construction project management software. Pool, spa, or related industry experience is preferred and may qualify for additional compensation. Personal Characteristics Organized and detail-oriented. Resourceful and proactive — comfortable identifying and closing an open loop without being asked. Team-oriented with a positive, professional attitude. Adaptable when priorities and schedules shift. Comfortable communicating with clients, designers, construction staff, and vendors at all levels. Benefits 401K Matching — 3% Paid Time Off — 88-128 hours, increasing with tenure. Paid Maternity/Paternity Leave — 40 hours (after 1 year) Annual Bonuses — Up to $3,000 + one week's pay (Christmas & Summer), increasing with tenure Biannual Raises — Increase in hourly rate according to how much growth you've shown Medical Insurance — 50% matching Cafeteria Supplemental Insurance Plan On the third Friday of every other month the whole company shuts down, and everyone gets paid 8 hours to not work. This is our way of thanking our employees for their dedication and hard work. Aquality Construction is an Equal Opportunity Employer.

Benefits:

401(k) Health insurance Life insurance Paid time off Parental leave Professional development assistance Retirement plan Work Location On-site.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 - 50.0 per week

Benefits:

401(k) 401(k) matching Health insurance Health savings account Life insurance Paid time off Professional development assistance

Work Location:

In person