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Assistant Project Coordinator
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Carrier Rental Systems
Bear, DE (In Person)
$60,320 Salary, Full-Time
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Job Description
Job Overview We are seeking a dedicated Assistant Project Coordinator to join our dynamic HVAC Rentals team. This role offers an exciting opportunity to support project managers in coordinating various aspects of construction projects, ensuring timely delivery, quality standards. The ideal candidate will possess strong organizational skills and a proactive approach to project support. This position is integral to maintaining smooth project workflows and fostering effective communication across teams and stakeholders.
Responsibilities:
- Through professional phone demeanor, interact with customers and vendors to determine appropriate service requirements
- Keep customers and salespeople informed. Diligently follow-up on all orders and releases. Work with the depot equipment coordinator for outbound/inbound shipments and orders.
- Coordinate scheduling of manpower and communicate with Equipment Coordinator, Depot Manager, and salespeople daily
- Maintain active relationships with multiple transportation suppliers through daily contacts
- Serve as the initial contact for A/R collection - review and approve customer invoices
- Review vendor invoices and ensure that they are in the proper form for payment processing.
- Call customers to verify they have received invoices and request a pay date
- Maintain active relationships with all third-party suppliers through periodic contact
- Prepare Rental Agreements, Bill of Ladings, job related Purchase Orders, AS needed when the equipment coordinator is unable
- Maintain record of service activities including closing out jobs on the schedule board when completed. Log all project releases and ensure customer signature
- Coordinate all equipment transportation activity. Provide prompt notification to customer, salespeople, technicians, and managers. Log all outsourced transportation services
- Assist with technician and subcontractor scheduling and other activities
Qualifications:
- College Associates degree / High school diploma or equivalent required with 5+ years of relevant experience
- Proficiency with MS Office Suite -EXCEL is a must
- Must have the ability to multi-task in a fast-paced environment
- Strong organizational skills
- Strong teamwork and communication skills
- Must adhere to all EH&S policies and standards
- Ability to work on-call and/or overtime as required to support the business