Office coordinator

Office Coordinator

• Construction / Pool Installation (Full-Time/Part-time)

Location:

New Port Richey, FL Company:

Hawaiian Island Pools

• About the Role Hawaiian Island Pools is a growing, family-owned pool installation company seeking a highly organized and proactive Office Coordinator to support daily operations alongside our Office Manager.

This role is critical to keeping our projects moving efficiently—from initial lead contact to permitting and scheduling. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment where organization and follow-through are essential.

• Key Responsibilities Lead & Schedule Coordination
• Manage incoming leads through our CRM system (GoHighLevel or similar)
• Schedule in-home consultations and site visits for the sales team
• Follow up with leads to confirm appointments and maintain communication Project Coordination & Permitting
• Assist with permit application processing and tracking
• Coordinate required documents (surveys, plans, HOA approvals, etc.)
• Communicate with counties, municipalities, and homeowners as needed
• Track project progress through internal systems to ensure timelines are met CRM & Project Management Systems
• Maintain accurate and up-to-date records in CRM and project management tools
• Monitor job pipeline from lead → contract → permit → build
• Ensure all notes, documents, and communications are properly logged Administrative Support
• Answer phones, respond to emails, and assist customers with professionalism
• Support the Office Manager with day-to-day operations
• Maintain organized digital filing systems for easy access to documents
• What We're Looking For
• Strong organizational skills with high attention to detail
• Comfortable using CRM systems and learning new software quickly
• Ability to manage multiple tasks and deadlines without losing track of details
• Clear and professional communication (phone, text, and email)
• Self-motivated with a strong sense of ownership and accountability
• Preferred Experience
• Experience in construction, permitting, or project coordination (highly preferred)
• Familiarity with CRM systems (GoHighLevel, JobNimbus, Buildertrend, etc.)
• Experience working in a fast-paced service or construction environment
• Why Join Us
• Growing company with opportunity for advancement
• Hands-on role with real impact on operations and project success
• Supportive, team-oriented environment
• Important Note This is not a passive administrative role. We are looking for someone who takes initiative, stays organized under pressure, and actively helps keep projects and schedules on track.
• If you are highly organized, detail-driven, and ready to play a key role in a growing construction business, we'd love to hear from you.

Job Types:

Full-time, Part-time Pay:

$19.00

• $24.

00 per hour

Benefits:

Employee discount Paid time off

Work Location:

In person Office coordinator 6040 Main Street, New Port Richey, FL 34653 $19

• $24 an hour
• Part-time, Full-time $19
• $24 an hour
• Part-time, Full-time Office Coordinator
• Construction / Pool Installation (Full-Time/Part-time)

Location:

New Port Richey, FL Company:

Hawaiian Island Pools

• About the Role Hawaiian Island Pools is a growing, family-owned pool installation company seeking a highly organized and proactive Office Coordinator to support daily operations alongside our Office Manager.

This role is critical to keeping our projects moving efficiently—from initial lead contact to permitting and scheduling. The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment where organization and follow-through are essential.

• Key Responsibilities Lead & Schedule Coordination
• Manage incoming leads through our CRM system (GoHighLevel or similar)
• Schedule in-home consultations and site visits for the sales team
• Follow up with leads to confirm appointments and maintain communication Project Coordination & Permitting
• Assist with permit application processing and tracking
• Coordinate required documents (surveys, plans, HOA approvals, etc.)
• Communicate with counties, municipalities, and homeowners as needed
• Track project progress through internal systems to ensure timelines are met CRM & Project Management Systems
• Maintain accurate and up-to-date records in CRM and project management tools
• Monitor job pipeline from lead → contract → permit → build
• Ensure all notes, documents, and communications are properly logged Administrative Support
• Answer phones, respond to emails, and assist customers with professionalism
• Support the Office Manager with day-to-day operations
• Maintain organized digital filing systems for easy access to documents
• What We're Looking For
• Strong organizational skills with high attention to detail
• Comfortable using CRM systems and learning new software quickly
• Ability to manage multiple tasks and deadlines without losing track of details
• Clear and professional communication (phone, text, and email)
• Self-motivated with a strong sense of ownership and accountability
• Preferred Experience
• Experience in construction, permitting, or project coordination (highly preferred)
• Familiarity with CRM systems (GoHighLevel, JobNimbus, Buildertrend, etc.)
• Experience working in a fast-paced service or construction environment
• Why Join Us
• Growing company with opportunity for advancement
• Hands-on role with real impact on operations and project success
• Supportive, team-oriented environment
• Important Note This is not a passive administrative role. We are looking for someone who takes initiative, stays organized under pressure, and actively helps keep projects and schedules on track.
• If you are highly organized, detail-driven, and ready to play a key role in a growing construction business, we'd love to hear from you.

Job Types:

Full-time, Part-time Pay:

$19.00

• $24.

00 per hour

Benefits:

Employee discount Paid time off

Work Location:

In person