Lead Project Coordinator

Lead Project Coordinator Weston, FL Job Details Full-time $65,000 - $75,000 a year 1 day ago Benefits Paid holidays Disability insurance Dental insurance Paid time off Employee assistance program Vision insurance Bereavement leave Qualifications Resource allocation Project team coordination Meeting minutes CAPM Project reporting Construction project reporting Project Management Budget management Purchase orders Inventory management Budget control CCTV Regulatory compliance Bachelor's degree in business Project coordination Mid-level Asana Team development Schedule management Bidding project phase Bachelor's degree Continuous improvement Team management Mentoring Smartsheet Scope management Low voltage CRM system proficiency Facility security systems Financial management Microsoft Project Business Communication skills Technical Proficiency Project stakeholder communication Regulatory compliance management Stakeholder management Full Job Description We are seeking a Lead Project Coordinator to support and oversee key initiatives within our security operations. This role ensures that projects are executed efficiently, timelines are met, and communication flows seamlessly across teams, clients, and field personnel. The Lead Project Coordinator will play a central role in organizing project activities, maintaining compliance documentation, and supporting the successful rollout of security solutions. Responsibilities Coordinate day‑to‑day project activities, schedules, and deliverables for security system installations, upgrades, and service deployments. Serve as the primary point of contact between internal teams, field technicians, clients, and vendors. Maintain project documentation, including scope details, compliance forms, permits, and status reports. Track project progress, identify risks or delays, and escalate issues to leadership when needed. Facilitate project meetings, prepare agendas, and ensure follow‑up on action items. Support resource planning, technician scheduling, and equipment allocation. Ensure all project activities align with security industry standards, client requirements, and regulatory guidelines. Travel as needed for the project, including the initial walk‑through, final walk‑through, and any additional on‑site visits required. Mentor junior coordinators and support continuous improvement of project workflows. Prepare reports covering all phases of the project cycle. Develop project-related maps. Create and maintain inventory lists. Provide timely and accurate project management documentation and reporting, including but not limited to, project meeting minutes, budgets, value engineering, schedules, bid and award process, purchase orders, contracts, and change orders. Manage project team and their compliance with the project objectives and contract documents, including project budget and schedule. Overall management of project financials, including cost reporting, monthly requisition/draw request review and approval, and receipt of appropriate lien waivers. Review and verify project design, scope and quote with the "Proposal Owner" while defining stakeholders, project goals, task, constraints, risks, timelines and deliverables. This position is required to answer calls during regular business hours and after hours. Qualifications 3-7 years of experience in project coordination, preferably in security, low‑voltage, technology, or construction environments. Strong organizational and communication skills with the ability to manage multiple projects simultaneously. Experience working with field teams, technicians, or service crews. Proficiency with project management tools (e.g., Smartsheet, Asana, MS Project) and CRM or service management platforms. Understanding of security systems, access control, CCTV, alarms, or related technologies is a plus. Ability to interpret project scopes, technical documentation, and compliance requirements. Bachelor's degree in business, project management, or a related field preferred. Certifications such as CAPM, PMP, or security‑industry credentials are a plus. Willingness to travel Nationwide Come join us! SIG Systems, Inc., is committed to its employees. This is an excellent opportunity and offers a very competitive compensation and voluntary package after a 90-day probation period, which includes: Vision Dental Life Short-Term Disability Paid Weekly Direct Deposit Travel Expenses Paid, including meals, travel time, flights, driving time, and hotels (subject to SIG Systems, Inc Travel Policy) EAP (Employee Assistance Program)

Vacation Time Personal Time Off Bereavement Leave Paid Holidays Schedule:

• 8-hour shift
• Monday to Friday
• Weekends as needed

Pay:

$65,000.00 - $75,000.00 per year

Benefits:

Dental insurance Paid time off Vision insurance Ability to

Commute:

Weston, FL 33326 (Preferred) Willingness to travel: 50% (Required)

Work Location:

In person