A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a mission-driven nonprofit organization focused on improving opportunities and resources for children. The organization partners with community-based groups to support initiatives centered around education, housing, development, and access to essential resources.
Job Description:
Our client is seeking a bilingual Project Coordinator to provide administrative and operational support across a large portfolio of ongoing and upcoming projects.
Key Responsibilities:
Provide administrative and logistical coordination for projects at various stages of completion. Maintain accurate trackers for active, completed, and upcoming initiatives. Organize project documentation, approvals, materials, deadlines, and other requirements. Keep project schedules and deliverables updated and communicate upcoming action items. Prepare status reports, spreadsheets, tracking documents, and other project-related materials. Monitor progress and follow up on outstanding information, documentation, and approvals. Assist with processing invoices, payments, and other project-related financial items. Partner with leadership and key stakeholders to keep projects organized and moving forward. Identify missing information or potential delays and proactively work toward resolution. Maintain organized and accurate records throughout the full project lifecycle. Assist projects as they move from initial planning through implementation and completion. Coordinate travel arrangements and logistics as needed. Provide additional administrative and operational assistance to leadership and the broader team.
Qualifications:
Fluency in both English and Spanish is required . Previous experience in project coordination, project administration, or a similar support-focused role. Must possess a valid passport and be comfortable with occasional international travel. Strong organizational skills with excellent attention to detail. Ability to manage numerous projects, deadlines, and competing priorities simultaneously. Proactive follow-up skills and the ability to keep tasks moving without constant oversight. Strong written and verbal communication abilities. Comfortable working with spreadsheets, reports, project trackers, and documentation. Strong problem-solving skills with the ability to anticipate upcoming project needs. Ability to work independently while maintaining effective communication with leadership and stakeholders.
Additional Details:
This position is 100% onsite in Chicago . The contract portion of the role will be more heavily focused on administrative project coordination, with relationship management potentially added if the position becomes permanent.
Perks:
Gain experience supporting a broad portfolio of meaningful projects. Mission-focused and community-oriented work environment. Exposure to projects and initiatives spanning multiple countries and communities. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
