Project Coordinator Artemis Staffing Lexington, KY Job Details Full-time $60,000 - $70,000 a year 19 hours ago Benefits Health insurance Dental insurance Paid time off 401(k) 4% Match Vision insurance Retirement plan Qualifications Customer communication Teamwork Microsoft Excel Filing Attention to detail Office management Full Job Description

NOW HIRING

TAX

TEAM PROJECT COORDINATOR / EXECUTIVE ADMINISTRATOR!

LOVE

STAYING ORGANIZED, KEEPING PEOPLE ON TRACK & MAKING THINGS HAPPEN?

WE

WANT YOU!

Artemis Solutions has partnered with an established CPA firm searching for an energetic, detail-oriented, and highly organized Tax Team Project Coordinator / Executive Administrator to join its team! Are you the person everyone counts on to keep projects moving, deadlines organized, and communication flowing? Do you enjoy supporting leadership, working with clients, and making sure nothing falls through the cracks? Or maybe you've worked in tax preparation and LOVE the accounting industry but are ready to step away from preparing tax returns? If so, this could be your next GREAT career move! This is NOT your typical administrative position! You'll work directly with a firm Partner, coordinate projects across the tax team, and play an important role in keeping client engagements running smoothly.

BEST PART?

This is an administrative and project coordination role —

NO TAX RETURN PREPARATION REQUIRED!

WHAT

YOU'LL BE DOING

Be the Organization Superstar! Manage a firm Partner's calendar, coordinate meetings, track deadlines, and keep priorities organized within their CRM system ( Monday ). Become the Communication Guru! Help manage executive emails, draft professional correspondence, and make sure important requests receive timely follow-up. Be the Client Connection! Communicate with clients, coordinate appointments, request documents, and deliver exceptional customer service. Keep Projects Moving! Track tax team projects, monitor deadlines, follow up on outstanding items, and help everyone stay on schedule. Connect the Dots! Work with multiple tax professionals to coordinate assignments, documents, and client deliverables. Keep Everything Organized! Maintain client files, workflow systems, project trackers, and important documentation. Be a Problem Solver! Identify bottlenecks, improve processes, and help the team work more efficiently. Support the Business! Assist with engagement letters, billing coordination, meeting preparation, and special projects.

WHAT WE'RE LOOKING FOR

✅ Experience as an Executive Assistant, Administrative Assistant, Project Coordinator, Office Manager, or similar professional. ✅ CPA firm, accounting, or tax administration experience

STRONGLY PREFERRED!

✅ Exceptional organizational skills — you love checklists, calendars, deadlines, and keeping everything on track! ✅ Excellent written and verbal communication skills. ✅ Comfortable working directly with executives, clients, and multiple team members. ✅ Ability to juggle competing priorities while maintaining attention to detail. ✅ Proficiency in Microsoft Outlook, Excel, and Word. ✅ A proactive, dependable personality with a strong sense of ownership and follow-through.

BONUS POINTS IF YOU HAVE

Previous experience working in a CPA firm or tax preparation office. Experience supporting a Partner, CPA, or executive leader. Familiarity with tax deadlines, extensions, client documentation, and accounting terminology. Experience coordinating multiple projects or managing professional services workflows. Experience with tax software, client portals, or document management systems. A background in tax preparation with an interest in transitioning into an administrative role.

IMPORTANT

You do NOT need to be a CPA or prepare tax returns for this position!

LET'S TALK COMPENSATION!

Competitive Salary:

$60,000-$70,000 annually , based on experience! Health Insurance Benefits - 100% company paid! (health and vision) 401k match up to 4% 2 Paid Time Off + Company Holidays! Work Directly with Leadership! Become a trusted administrative partner to a firm Partner. Expand Your Professional Skills! Gain valuable experience in project coordination, executive administration, and tax team operations. Put Your Tax Knowledge to Work! Stay connected to the accounting industry without having to prepare returns. Make a Real Impact! Your organizational skills and initiative will directly contribute to the firm's success.

WHY YOU'LL LOVE THIS OPPORTUNITY

Love Accounting but Not Tax Prep? This could be the perfect transition into a new career path! You Get to Be the Go-To Person! Help keep an entire tax team organized and operating efficiently. Build Relationships! Work closely with firm leadership, tax professionals, and clients. Your Work Matters! Play an important role in client service, project coordination, and daily operations. Enjoy Variety! From executive support and client communication to project tracking and problem-solving, you'll have the opportunity to wear multiple hats!

READY FOR YOUR NEXT CAREER MOVE?

If you're an organized, proactive professional who loves supporting others, managing deadlines, and keeping projects running smoothly, LET'S TALK! Whether you're an experienced Executive Assistant, Tax Administrator, CPA Firm Coordinator, or Tax Preparer ready to transition away from preparing returns , we'd love to hear from you! Apply now or connect with Artemis Solutions to learn more. Candidate Notice We appreciate your interest in partnering with Artemis Solutions and look forward to learning more about your experience and career goals. Artemis Solutions is a professional recruiting firm connecting talented professionals with exceptional employers. Unless otherwise noted, positions advertised are with our client companies, not Artemis Solutions. By applying, you authorize Artemis Solutions to review your qualifications for this opportunity and, with your consent, to contact you regarding future employment opportunities that align with your experience, skills, and career interests. Job descriptions, compensation, benefits, work arrangements, and hiring timelines are provided by our clients and are subject to change throughout the hiring process. Candidate Representation To protect both our clients and candidates, Artemis Solutions may represent candidates exclusively for specific employment opportunities. If you are currently working with another recruiting firm regarding this position, please notify your Artemis recruiter before applying. Applicants are responsible for providing accurate, complete, and truthful information throughout the application and interview process. Any material misrepresentation, omission, or falsification of information may result in removal from consideration or withdrawal from the hiring process. Employment Verification Employment offers may be contingent upon successful completion of reference checks, employment verification, education verification, professional license verification, background screening, drug screening, or other pre-employment requirements, as determined solely by the hiring employer. Submission of an application does not guarantee an interview or an offer of employment. Final hiring decisions, compensation, benefits, and terms of employment are made solely by the hiring employer. Privacy Notice Candidate information submitted to Artemis Solutions will be used solely for recruiting and placement purposes and handled in accordance with applicable privacy laws. We do not sell or share candidate information outside of the recruiting process without your consent, except as necessary to facilitate employment opportunities or as otherwise required by law. Equal Opportunity Statement Artemis Solutions is committed to equal employment opportunity. We recruit and refer qualified candidates without regard to race, color, religion, creed, sex (including pregnancy and related conditions), national origin, citizenship, age, disability, genetic information, veteran status, marital status, sexual orientation, gender identity, gender expression, or any other status protected by applicable federal, state, or local law. We are committed to providing reasonable accommodations throughout the application and interview process. Applicants requiring an accommodation are encouraged to notify their Artemis recruiter so appropriate arrangements can be made. Our Commitment At Artemis Solutions, our goal is to build lasting relationships with both candidates and employers by providing a professional, transparent, confidential, and consultative recruiting experience. We are committed to treating every candidate with integrity, respect, and professionalism throughout the hiring process.

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

Dental insurance Health insurance Retirement plan Vision insurance

Work Location:

In person