Project Coordinator

Gulf States Engineering is a leading provider of water and wastewater treatment equipment in the utility side of various industrial plants in Louisiana, Mississippi, Arkansas and W. Tennessee. We specialize in pumps and pump repair services, water and wastewater treatment process equipment delivering high-quality solutions for our customers. With a commitment to innovation and customer satisfaction, we strive to maintain our position as industry leaders in fluid handling technologies. Role and Responsibilities Accurately enter sales orders, purchase orders, service tickets, repair documentation, and project information into ERP and CRM systems. Place material and equipment orders with vendors in accordance with project and repair requirements. Expedite open purchase orders to ensure on-time delivery and proactively communicate delays or issues. Coordinate inbound and outbound shipments, including scheduling freight, preparing shipping documentation, and tracking deliveries. Issue materials to projects, repair jobs, or service work orders within the ERP system and maintain accurate inventory records. Review order documentation for completeness and accuracy before system entry; flag discrepancies for resolution. Maintain and update customer, vendor, inventory, and project records to ensure current and accurate information. Assist with processing change orders, billing documentation, and project closeout data entry. Upload and organize electronic documents including contracts, submittals, factory acknowledgments, packing slips, and service reports. Run system reports and perform data audits to identify and correct errors or inconsistencies. Communicate with vendors and internal departments to clarify missing information and support smooth workflow. Maintain confidentiality of financial, customer, and company data.

Position Qualifications:

High school diploma or equivalent required; associate degree preferred. 2+ years of experience in data entry, purchasing, order processing, inventory control, or administrative support in an industrial, manufacturing, or service environment preferred. Experience placing purchase orders, expediting materials, and coordinating shipments preferred. Proficiency with ERP systems, CRM platforms, and Microsoft Office (especially Excel). Strong attention to detail with high accuracy in data entry and documentation. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Basic understanding of inventory management, shipping documentation, and invoicing processes. Strong organizational, communication, and problem-solving skills. Ability to work independently while supporting a team-oriented environment.

Physical Demands and Work Environment:

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasional light lifting (20-25 lbs.), office environment. Regularly required to sit or stand, reach, bend, and move about the facility The work environment characteristics described here represent those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Office:

Standard office equipment; work usually performed in an office setting free from disagreeable elements.

Standard weekly job hours:

40 hours

Benefits:

Health insurance 401(k) Dental insurance Life insurance Paid time off Vision insurance We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws. #GulfStatesEngineeringCo #LI-Onsite #LI-GL