Project Coordinator

Project Coordinator Job Summary REKO ® Automation Group Inc. is seeking a detail-oriented and proactive Project Coordinator to support the successful execution of custom automation projects. Reporting to the Director, Engineering and Technology, the Project Coordinator will be responsible for tracking project progress, maintaining accurate documentation, coordinating between teams, and ensuring timely follow-up on critical project activities Here is what a typical day looks like! Project Tracking & Open Issues Maintain and continuously update open issues lists, coordinating with design and build teams to ensure issues lists are populated and reflect current project status. Proactively follow up on outstanding items that may impact project timelines or deliverables. Project Timelines & Progress Monitoring Update task progress and percentage completion within project schedules. Track actual hours consumed versus planned hours and follow up with the Program Manager on variances. Assist with closing out completed project sequences and tasks. Monitor overall project timelines and notify the Program Manager of outstanding or at-risk items. Purchasing & Cost Tracking Update and maintain quoted vs. actual cost tracking documents as supplier quotes are received. Follow up with vendors and internal stakeholders on outstanding purchasing items. Collaborate with engineering to identify long lead components and ensure early procurement. Documentation & Coordination Maintain organized and up-to-date project documentation for team access. Track and manage sample components, including logging and updating receipt status. Follow up with internal teams to ensure required manuals and documentation are completed. Consolidate key data and decisions from meeting minutes into centralized, accessible documentation. Capture and organize build progress through regular photo updates. Continuous Improvement Monitor, document, and communicate lessons learned throughout the project lifecycle. Support the continuous improvement of project coordination tools, tracking methods, and reporting processes. The value you bring to our company! Strong organizational and time management skills with the ability to manage multiple priorities. Excellent communication and follow-up skills across cross-functional teams. Proficiency in Microsoft Excel, Word, and project tracking tools (e.g., MS Project). Detail-oriented with strong data tracking and documentation capabilities. Ability to identify risks, escalate issues, and support problem resolution. Experience in manufacturing or custom automation environments is considered an asset. Technical knowledge of manufacturing processes and factory automation would be considered an asset. Strong computer, problem solving, organizational skills and a keen understanding of material and labour costs, with the ability to meet deadlines and respond to customers promptly. Post-secondary education in a technical or business-related field is preferred. Must be proficient in Microsoft Project, Excel and Word. What if I don t meet every requirement Don t meet every single requirement? That s okay! At Reko Automation we are dedicated to building a diverse, authentic, and inclusive workplace. If you feel passionate about this role but your previous experience and credentials don t align perfectly, we encourage you to apply anyways, you may be just the right candidate for this position or other roles we have available! Health and Wellness At Reko Automation we are committed to providing programs to our employees that add value to their daily lives! All eligible employees receive a competitive compensation package, paid Reko wellness days, company RSP matching, 100% employer paid group benefits including a health care spending account, a healthy work-life balance, and much more! We take pride in our employees - after all, they are our most valuable asset! Company Background REKO ® Automation Group Inc., a subsidiary of REKO ® International Group Inc., specializes in the design and manufacturer of custom automation solutions across a wide variety of industries including Automotive, Mining, Aerospace and Defence, Infrastructure, and Construction. We are continuously seeking out the best and the brightest to become an integral part of a life-long opportunity and contribute to a vibrant future at our company. At REKO ® , we invest in our people and give them the tools they need to achieve success by offering apprenticeship programs, tuition reimbursement, and referral bonuses. Adhering to our core values of respect, customer focus, innovation, flexibility, teamwork, honesty, and dedication, we work creatively to ensure that our customers get what they request, on time. We will maximize value for all stakeholders. Our supportive family culture means that we embrace diversity; that we work together; and that we enjoy lots of social events together too. Be a part of our story! We thank all applicants for their interest. Please note that due to the volume of resumes, only candidates selected for an interview will be contacted. Reko International Group Inc. is committed to developing a diverse and inclusive workplace. We encourage candidates from diverse backgrounds, including those who may need accommodations, to apply to join our team. In accordance with the Accessibility for Ontarians with Disabilities Act (A.O.D.A.) please contact us should you require accommodation to apply or if selected to participate in an assessment process. Office hours 7:00-3:30pm, with flexibility as needed.