Senior Project Manager

Reports to:

Executive Vice President & COO FSLA:

Exempt Objective:

Provide oversight in managing the entire project life-cycle from start-up through closeout; and ensure that the Owner's budgetary and schedule objectives are exceeded. Represent Windover to all external clients.

RESPONSIBILITIES RFP

(Request for Proposal)

Stage:

The purpose of an RFP is to help a client assess whether Windover has the qualifications, experience, and resources to complete the project. Windover needs to respond to an RFP based on the detailed requirements and the process typically includes an interview. Works with Project Executives and participates in opportunity pursuits and external interviews necessary to win new projects.

Preconstruction:

The preconstruction phase is the preliminary planning stage requires on all projects before construction begins. This is the time to understand the project documents, plan logistics, identify clients needs, and recognize potential risks. Recognizes, identifies, and plans for potential risks. Identifies clients' needs and communicates them to the team keeping them in the forefront during the entire project. Collaborates with the estimating team to complete each budgeting phase of the project as necessary. Develops general conditions study and general requirements study to be included in the budget. Drives the entire project team to identify project phasing if necessary. Identifies potential long lead items to prioritize buyout of trades. Drives and/or oversees the purchasing process. Negotiates contract values. Strategizes, anticipates, and plans for project challenges. Manages the purchasing process of trade partners (targeted to be completed within 60 days from release). Drafts and reviews scopes of work. Initiates and finalizes the control budget based on the agreed-upon contractor value and SOVs.

Construction:

The construction phase is the physical execution stage of the project. Deadlines are frequent and are important to maintain for the project's duration. Frequent and consistent communication is required with all members of the project team. Depending on the project size, team size, and other variables specific to the project, this phase can be very intense and may require additional time to meet daily, weekly, and monthly deliverables. Works in close partnership with the Project Manager, Project Team, and the Project Superintendent. Is aware of all things project related. Develops and maintains relationships to strengthen the commitment to the project team; cultivates a cohesive team. Addresses delays, emergencies and other project issues. Creates, reviews, and understands project scope, schedule, goals, and Windover/Client contract by reviewing drawings, specifications and contracts. If required, updates and maintains all project logs (RFIs, submittals, procurement, budget change management), and prints copies for recurring project meetings.

Financial Management:

The Senior Project Manager is ultimately responsible for the financial management of the project.

Change order process:

project scope changes occur on every project; is able to identify if there will be financial implications to the project. Always maintains a complete understanding of the project budget, including: holds, allowances, uncommitted costs as well as potential additional costs. Reviews and thoroughly understands proposals Understands and identifies schedule impact. Runs financial meetings with client and design team. Drives the execution of change orders with the client to not delay trade partners and their billings.

Billing:

Bimonthly or monthly billing is required n each project and it is the senior project manager's responsibility to ensure that billing is completed accurately and in a timely manner. Timely billing is vital for constant cash flow. Supports project accounting for the collection of project invoices. Reviews, codes, and approves project cost reports in ASAP invoicing. Creates/assists owner bill in Timberline. Submits the owner bill in draft and final versions in a timely manner.

Forecasting:

Understands current costs and estimates future costs and expenses associated with the project. The senior project manager is ultimately responsible for accurate forecasting. Identifies project cashflow; maintains and updates monthly. Reviews project budget and confirms for accuracy. Consistently creates and distributes monthly PSR's by deadline. Runs internal PSR meetings.

Close-out:

The close-out phase is the final stage of the project and involves wrapping up all aspects of the project prior to it being handed over to the client. Like all phases, it is imperative to complete all aspects of closeout in a timely manner. Creates and ensures accuracy of the close-out checklist in excel. Ensures the Operations and Maintenance (O&M) checklist has been created. If required, assists with communication of the punch list process. Ensures the O&M manual has been distributed within 30 days of project completion. Actively manages financial close-out. Manages the project team by entering trade partner performance ratings. Compiles a list of Lessons Learned for review with the team to improve partner development with existing clients as well as the refinement of master scopes to prevent repeating project related mistakes. Schedules and oversees a project post-mortem meeting Schedules one-year warranty walk.

Leadership:

Leadership skills serve as the foundation for effective project management, encompassing a range of abilities, including team-building, communication, decision-making, and problem-solving. A senior project manager's leadership directly influences the team's performance, project outcomes, and overall client satisfaction.

Team Building & Development:

Mentors, trains and coaches project management staff to perform to or exceed standards. Cultivates a positive work environment that encourages collaboration, trust, and open communication & feedback. Fosters a culture where all team members feel a deep sense of belonging, valued, respected, and appreciated for their contributions. Empowers team members by promoting autonomy and ownership over their work which inspires creativity, innovation, and a sense of responsibility for project success. Supports the professional growth and development of team members; invests time providing opportunities for learning, skill-building, and career advancement. Exhibits an adaptive presence that enables effective interactions and relationships with a wide range of constituents including but not limited to trade partners, craftsmen, architects and clients.

Communication:

Communicates information concisely and efficiently and provides detailed instructions for success Actively listens to input and ideas for teammates and others Knows how to manage and reduce conflict when it arises by listening to both sides of a disagreement and using negotiation, compromise, and tact. Addresses difficult conversations in a timely manner and with more inquiry than blame. Consistently & predictable responsive. Projects a presence that is a positive reflection of the firm's image and reputation.

Decision Making:

Assists team in making project related decisions while promoting autonomy. Uses knowledge, intuition and a willingness to take a bit of risk to make decisions. Solicits opinions from others as needed to make an informal decision.

Problem Solving:

Adept at problem solving; draws on experience and resources to find actionable solutions. Anticipates and proactively plans for challenges. Exhibits an open mindset that allows considering alternative possibilities; challenges the status quo.

Technical Skills:

Strong understanding of plans, specifications, and requirements. Strong knowledge of building materials and products. Vast knowledge of experience with means and methods of commercial construction. Knowledge of construction contracts, construction law as well as bonding & insurance requirements. Possesses solid negotiation and contract management skills. Adept at MS Office, Procore, Bluebeam, etc.

Personal Attributes:

Enthusiastic, personally motivated, and hardworking Extremely well organized Able to prioritize and manage resources Task-oriented administrator who will do the necessary documentation Strong analytical and problem-solving skills Ability to deliver results on time Verifiable reputation of concern for the client from start to finish Ability to make the project process as seamless and positive as possible Willingness to do whatever it takes to get the job done Appreciation of aesthetics, craftsmanship, a focus on quality, a pride of ownership in work Ability to foster relationships that lead to repeat business Must internalize the Windover Core Principles. Strong team building skills Adept at conflict resolution High sense of urgency Committed to excellence Self-motivated and self-confident Effective communication skills Capable of dealing with ambiguity and tight work oversight Leadership capabilities that motivate staff to exceed expectations Superior problem-solving skills together with the ability to confidently and decisively take action necessary to achieve strong project closeouts while maintaining positive team relations Excellent organizational skills and attention to detail evidenced by a strong command of all applicable contract and legal provisions impacting profitability on assigned projects Judgment to know when to appropriately escalate issues up the chain of command Excellent diplomatic and communication skills, able to interact effectively with senior management, and the ability to handle and resolve conflict effectively in a firm but fair manner

Qualifications:

Bachelor's degree with a minimum of 15 years of general contracting experience. Each set of projects has specific characteristics regarding size, complexity, sector etc., which dictate the precise years of experience and industry knowledge necessary for success, above and beyond general construction knowledge and experience.

WORK ENVIRONMENT, PHYSICAL AND MENTAL DEMANDS

Work Environment, Physical Demands, and Mental Demands:

The work environment, physical demands, and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. Physical Demands while performing the duties of this job: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee may lift heavy objects no heavier than 50 lbs. without assistance, walks and stands for long periods of time and performs strenuous physical labor under adverse field conditions. The employee lifts, pushes, pulls or carries objects; and uses abdominal and lower back muscles to provide support over time without fatigue.

The position requires:

Good manual dexterity (hand, hand with arm, two hands) and multi-limb coordination The ability to quickly move arms and legs Talking and hearing, both in person and by telephone Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus. The employee must have excellent stamina. Mental Demands while performing the duties of this job: Regularly required to use written and oral communication skills; read and interpret data, information and documents; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; and work under intensive deadlines with frequent interruptions. Nothing in this Job Description restricts Windover's right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or Windover may terminate the employment relationship at any time, with or without notice and for any reason or no reason.

About Windover Construction:

A global leader in construction management and innovation, Windover creates state-of-the-art commercial and institutional spaces, urban multi-family communities, and sophisticated custom homes. As a 100% employee-owned firm, Windover is dedicated to the core purpose of building great things with great people, and its team of skilled professionals possesses a deep understanding of the construction process. Windover collaborates with clients and partners to provide a positive experience from inception to completion and has been recognized for its exceptional work with numerous industry awards. The firm is headquartered in Beverly, Massachusetts. For information on Windover, visit the company website at www.windover.com. For inquiries about job opportunities at Windover, please contact Hannah Ginley at Hannah@Windover.com.