Office Administrative and Customer Support - Facilities Project Coordinator#26-27216

Chelmsford, MA

Onsite Job Description

THIS IS THE ACTUAL TITLE

- Facilities Coordinator II will support the facilities team for the Chelmsford MA site. You will be responsible for our CMMS database and scheduling between Departments and Vendors. They will require a high degree of initiative, strong communication skills, experience in Microsoft Office (especially in Outlook, Word and Excel), and resolving problems.

What will you do?

• Maintain scheduling and task management through our CMMS (computer maintenance management system) to keep track of assets, corrective and preventive maintenance activities.
  
• Schedule and coordinate work for outside vendors and Facilities technicians with appropriate work-center Supervisors on our CMMS database
  
• Manage the Facilities group calendar including PTO, contractor visits, site events needing support, and the working location of team members on a given day.
  
• Provide support for critical documents and always filing and maintaining records in an audit ready state following Good Documentation Practices.
  
• Maintain and update departmental standard operating procedures (SOP's).
  
• Prepare and maintains monthly metrics for the department.
  
• Partner with other site administrative support in the orchestration of meetings, report generation and projects.
  
• Create purchase order requisitions and process of invoices for payment via our portal
  
• Ensure timely completion of activities and projects; maintain follow-up on all electronic and written correspondence.
  
• Purchase office equipment and supplies for the department(s).
  How will you get here?
  Education
  
• High school diploma or equivalent required.
  Experience
  
• 2+ years of experience in a similar administrative or facilities role
  
• Experience in a cGMP environment with use of a Client and CMMS system is desirable
  Knowledge, Skills, Abilities
  
• Strong interpersonal skills, ability to build relationships, highly motivated, and organized
  
• Excellent verbal and written communication skills with experience
  
• Ability to maintain a professional demeanor in a fast-paced environment, easily handling and overcoming scheduling demands/conflicts and multiple simultaneous requests.
  
• Ability to adapt, maintain effectiveness in varying environments and with different tasks, responsibilities, and people

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."