Planning & Coordination Assistant

Overview Creative Building Solutions is a growing design-build general contractor managing numerous active projects. The Planning and Coordination Assistant supports the Design Lead, Sr. Project Director, and the broader CBS project team by owning the administrative and organizational layer that keeps 16+ active jobs moving without falling through the cracks. This is a high-output, detail-first role — the person in this seat is the connective tissue between ownership, the estimator, logistics, and the project managers. They are not passive note-takers; they are active coordinators who ensure every meeting produces clear assignments, every follow-up gets executed, and every schedule stays current. Duties Attend pre-contract and design meetings; capture and distribute action items within 24 hours Route follow-ups to the right team members and track completion Maintain project schedules and trade calendars across all active jobs in Buildertrend Track open change orders and RFIs; flag anything stalled to leadership Prepare agendas and briefing materials for client and PM meetings Draft routine emails and client communications for leadership review Perform regular Buildertrend audits to ensure records are current and complete

What We're Looking For:

2-4 years in a coordination, administrative, or construction office role Construction or design industry experience strongly preferred Proficient in Microsoft 365; Buildertrend experience a plus Exceptionally organized with strong written communication skills Proactive — you spot problems before they land on someone else's desk Handles sensitive client and contract information with discretion

Pay:

$60,000.00 - $65,000.00 per year

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person