About the Opportunity Our client is a well-established residential design-build and remodeling company in Newton, known for high-quality work and long-term client relationships. They're looking for a highly organized Project Coordinator to become the administrative backbone of their Production team. In this role, you'll make sure every project starts with complete information and that every material is ordered accurately and arrives on time. Your work will help prevent delays, protect project quality, and free up Project Managers to focus on leading the work and caring for clients. What You'll Do Review newly signed contracts against a production checklist, confirming the scope, drawings, selections, client information and documents are complete. Spot missing or inconsistent information and work with the Sales, Estimating, Finance and Production teams to close the gaps. Order approved client selections, checking model numbers, quantities, sizes, finishes, pricing, lead times and delivery details. Prepare purchase orders and keep accurate records of orders, deliveries, backorders, returns, credits and warranties. Track long-lead materials and flag schedule risks to Project Managers early. Coordinate deliveries with vendors, the warehouse, field teams and clients. Support Project Managers with project files, meeting notes, action items, permit and inspection paperwork, and closeout records. Match purchase orders, packing slips, invoices and credits, and route any mismatches for resolution. Log and track punch-list and warranty items through completion. What We're Looking For 2+ years of administrative experience in a fast-paced environment. Residential construction, remodeling, design-build, purchasing or construction admin experience is a big plus but not required. Logistics, purchasing, property management or skilled-trade office experience also carries over well. Exceptional attention to detail. You notice what others miss and close every open loop. Strong written and verbal communication skills, and comfort working directly with clients, vendors and coworkers. #RJADM45

Job Type:

Full-time Pay:

$55,000.00 - $60,000.00 per year

Work Location:

In person