The Project Coordinator provides administrative and operational support for commercial projects from project initiation through completion. This role serves as a key point of coordination between internal departments, vendors, contractors, and customers, ensuring project documentation, reporting, and communication are managed accurately and efficiently.

The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.

Key ResponsibilitiesProject Documentation & CoordinationPrepare, review, and distribute project documentation to support commercial projects.

Ensure all project submissions are completed accurately and in accordance with customer requirements and internal procedures.

Maintain organized electronic and physical project files.

Monitor project milestones and assist with tracking project progress throughout the lifecycle.

Coordinate the distribution of project-related materials, technical documentation, and closeout packages.

Support project startup and closeout activities, ensuring all required documentation is complete and properly archived.

Assist with maintaining project records and historical documentation for future reference.

Reporting & Administrative SupportGenerate and maintain various project, sales, and operational reports.

Compile data and prepare reports for management review using spreadsheet and database applications.

Maintain accurate records of project activity and departmental metrics.

Support commission processing and administrative tracking functions as needed.

Assist with document preparation, presentations, marketing materials, and customer-facing communications.

Customer & Team SupportProvide exceptional customer service to both internal and external stakeholders.

Act as a liaison between departments to facilitate communication and ensure timely project execution.

Respond to inquiries and assist with resolving documentation and project-related issues.

Support general office operations, including reception coverage and phone support when required.

Assist team members with special projects and administrative tasks as assigned.

Systems & Process SupportUtilize business software and project management systems to track project information and maintain records.

Update and manage pricing, vendor, and project-related information as required.

Identify opportunities to improve administrative processes and workflow efficiency.

Perform additional duties and responsibilities as assigned.