Job Title:

Project Specialist III

Location:

Newton, NC

•100% onsite

Duration:

12 Months

Schedule:

Mon

•Fri, 8:00 am

•5:00 pm

Department:

Project Management / Operations

Reports To:

Project Manager / Program Manager

Top skills/requirements: Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others. Minimum of 3 years' experience supporting Project Managers and procurement processes.

Job Summary

The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget. This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle. This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion,

Key Responsibilities

Provide administrative support to Project Managers and project teams

Support internal departments with administrative tasks

Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking

Schedule meetings, appointments, and manage calendars

Assist with interview schedule arrangements and communications with internal recruiting agents

Assist with project procurement

•supporting full lifecycle from order entry to invoice resolution

Track existing orders, provide updates and proactively resolve delays

Communicate and coordinate with vendors and contractors

Support budget tracking and expense reporting

Assist with data entry, record-keeping, and database management

Coordinate project meetings, prepare agendas, take minutes, and track action items

Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts

Monitor project timelines and highlight potential risks or delays

Communicate project updates to stakeholders as required

Support compliance with company policies, procedures, and project standards

Maintain project filing systems and ensure document version control

Handle confidential information with professionalism

Perform other administrative duties as assigned

Required Skills and Qualifications

Diploma or Bachelor's degree in Business Administration, Project Management or a related field

Proven experience in an administrative or project support role

Strong organizational and time-management skills

Excellent written and verbal communication skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)

Proven experience in an administrative or office support role

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

High attention to detail and accuracy

Ability to work independently and as part of a team

Dynamic Collaboration

Office Administrator

Conflict Resolution

Effective Time management

Interpersonal skills

Preferred Qualifications

ERP experience

•SAP or similar

Familiarity with basic accounting or HR support tasks

Customer service experience

Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)

Experience working in engineering or corporate project environments

Experience using office management software and databases

Knowledge of basic budgeting and financial tracking

Key Competencies

Organization and planning

Problem-solving

Team collaboration

Adaptability

Confidentiality and professionalism

Time management

Professionalism and discretion

Reliability

Adaptability

Working Conditions

On site, office-based

Light travel may be required

May require occasional overtime to meet project deadlines

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Why TalentBurst?

At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.