Executive Coordinator, Special Projects

Who We Are The MidAtlantic Companies stand proudly as a pioneering force within the contracting industry. Nestled in the heart of Millstone Township, NJ, our headquarters boast a sprawling 35,000-square-foot, state-of-the-art facility. Here, we harness the power of cutting-edge equipment and technology, passionately transforming our clients' visions into tangible reality every day. As a family-owned business, we know our people are the key to our success. That's why we provide an exceptional work environment and benefits to match. Recognized as one of NJ's Best Places to Work in 2023, 2024 & 2025 by NJBIZ, we offer:

Competitive Salary and Compensation Reviews :

Rewarding your hard work and dedication.

Weekends-Free Schedule :

Monday-to-Friday schedule for a healthy work-life balance.

Paid Select Holidays :

Celebrate and recharge with family and friends.

Comprehensive Health Coverage :

Medical, dental, and vision insurance for the MidAtlantic Employee is fully paid for by MidAtlantic.

Financial Security :

401(k) plan with generous matching contributions for your future.

Time Off :

Flexible PTO to recharge and rejuvenate.

MidAtlantic Kitchen Access :

The job may feed your pockets, but the generously stocked kitchen and fridges will feed your body. Company-supplied drinks, fruits, salads, chips, yogurts, ramen… so much to choose from... and pizza every Friday to start your weekend off right.

Career Growth Opportunities :

We value your expertise and support your professional development. About the Role We are seeking an Executive Coordinator, Special Projects to provide high-level support to the Vice President of MidAtlantic Mechanical. This role focuses on coordinating and managing a variety of special projects that bring the Vice President's visions to life. Projects may span across building initiatives, mechanical ventures, and other unique endeavors. The ideal candidate will be a proactive problem-solver with exceptional organizational skills, the ability to manage diverse responsibilities, and a willingness to dive into whatever project comes next. A background in mechanical contracting or construction is a plus.

Key Responsibilities Project Coordination :

Oversee and manage the Vice President's special projects from inception to completion, ensuring deadlines and goals are met.

Vision Execution :

Translate the Vice President's ideas into actionable plans, providing hands-on support to bring projects to life.

Scheduling & Calendar Management :

Coordinate with the Vice President's Executive Assistant to organize his special projects into his calendar.

Communication Management :

Act as a liaison between the Vice President and internal/external stakeholders.

Research & Reporting :

Conduct research and prepare reports to support project development and decision-making.

Operational Support :

Handle administrative tasks relating to special projects, attend meetings, and maintain accurate project records.

What You'll Bring Experience :

Minimum of five years as a Project Coordinator, with experience in mechanical contracting or construction being a significant plus.

Adaptability :

A flexible, can-do attitude and the ability to shift seamlessly between a variety of projects and responsibilities.

Technical Skills :

Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Zoom meetings.

Location :

Must live within 20 miles of

Millstone, NJ Education :

College degree strongly preferred.

Personality :

Down-to-earth, adaptable, and able to maintain a positive attitude under pressure.

Confidentiality :

Unwavering integrity and professionalism when handling sensitive information. A valid driver's license and transportation is required for this role. If you're a proactive problem-solver who thrives in a fast-paced, environment, we want to hear from you. Join us at MidAtlantic Mechanical and play a key role in bringing the Vice President's bold visions to life. Equal Opportunity Employer Statement MidAtlantic Mechanical is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If you require any accommodations during the application process, please email hr@mamnj.com for assistance.

Job Type:

Full-time Pay:

$28.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Have you worked in the mechanical contracting or construction industries? Ability to

Commute:

Millstone Township, NJ 08535 (Required)

Work Location:

In person