Development Coordinator - Agency Admin

Enjoy making a difference? Join the team at FREE, enriching the lives of others, one individual at a time. Family Residences and Essential Enterprises, Inc. (FREE) benefits and proudly supports more than 4,000 individuals with intellectual / developmental disabilities, mental illness and traumatic brain injury. It is the mission of FREE to support people of all abilities reach their full potential and thrive in their communities. FREE provides a diverse array of supports and services including: housing; recovery services; transition to work; employment; day, community and family services; respite; crisis services; education and after school support; specialty health services; and advocacy.

POSITION SUMMARY

The Development Coordinator supports the daily operations of the Development and Mission Advancement department through administrative, project, and systems coordination. This position plays a key role in supporting fundraising operations, grant coordination, donor database management, stewardship activities, events, and special projects. The Development Coordinator will work across multiple functions within the department and help ensure that timelines, materials, records, and internal processes are managed efficiently and accurately.

DUTIES, RESPONSIBILITIES, AND ESSENTIAL FUNCTIONS

Coordinates internal grant workflows from initial planning through submission. Prepares materials and supporting documentation for grant vetting and review processes. Tracks grant deadlines, requirements, submissions, and reporting schedules. Works with program staff and Finance to collect required information, supporting documents, and budget materials. Assists in outlining grant requirements, internal responsibilities, and timelines. Supports the preparation, assembly, and submission of grant applications and related materials. Maintains organized grant files, calendars, and tracking systems. Assists with foundation and government grant activity as assigned. Maintains accurate donor, prospect and fundraising records in the organization's donor database. Processes gifts, pledges, and other donor updates in a timely and accurate manner. Generates reports, lists, and queries to support fundraising, stewardship, and departmental planning. Assists with gift acknowledgments, donor correspondence, and recordkeeping. Supports data integrity efforts, including record review, clean-up, and consistent coding practices. Assists with donor and prospect research as needed. Provides administrative support to the department, including but not limited to scheduling, preparing materials, maintaining files, and coordinating follow-up items. Assists with departmental projects, mailings, presentations, and fundraising materials. Supports the planning and implementation of special events, donor stewardship efforts, and fundraising initiatives. Coordinates internal timelines and helps monitor progress on department projects and deliverables. Serves as a liaison with internal departments and external vendors, partners, and stakeholders as needed. Ensures that all required documentation (paper and electronic) is completed /processed appropriately, in a timely manner, and meets quality and compliance thresholds. Performs other duties as assigned. Responsibilities of All FREE Employees Always communicates in a respectful manner with all people including the people we support, supervisors, other valued team members, and members of the community. Complies fully with FREE's confidentiality policies by holding in strictest confidence all information pertaining to members, residents, the people we support and their families, clients, providers, contractors, and employees. Meets all safety training requirements; adheres to all safety policies and reports any and all unsafe conditions; takes measures to prevent accidents and/or eliminate conditions that pose a safety or health risk. Coordinates, supports, attends and participates in all required events/ meetings/ reviews/ committees, including ones outside of standard working hours. Meets all job requirements and stays in compliance. Adheres to FREE's standard of ethical behavior as outlined in the Employee Handbook and Code of Conduct as well as applicable laws and regulations. Please note the above duties, responsibilities, and essential functions are a non-exhaustive list, and may be changed by FREE at any time, with or without notice to the employee.

QUALIFICATIONS

Education:

Bachelor's degree in English, journalism, communications, marketing, business administration, or another related field required.

Experience:

Minimum of two (2) years of experience in development and mission, fundraising, nonprofit administration, and/or another related field required Experience with Instrumentl and DonorPerfect preferred.

Specialized Training, Licenses, Certifications:

Not required, training will be provided upon hire as needed

Knowledge, Skills, Competencies, and Abilities:

Excellent writing, interpersonal, and verbal and written communication skills Well organized and detail oriented Strong organizational skills with the ability to manage multiple projects and deadlines Basic technical skills using standard office equipment, software, and online grant services. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Ability to maintain accurate records, reporting calendars, and document activity consistently in a CRM Excellent time management and prioritization skills Strong attention to detail and commitment to accuracy Ability to navigate complex situations and escalate issues as appropriate

Other Requirements:

Valid driver's license required Comfortable working in a fast-paced environment.

WORK ENVIRONMENT

This role is performed in-person in a standard office environment. Some travel to off-site locations for special events and projects is required.

PHYSICAL REQUIREMENTS

Employee is required to sit, walk and stand for prolonged period of time (at least 8 hours). Employee is required to effectively communicate both verbally and in writing. Employee is required to operate standard office equipment such as computers, phones, photocopiers, fax and filing cabinets. Employee is required to reach with hands and arms. Employee is required to bend, stoop, kneel, crouch or stand on a stool as needed. Employee is required to be able to lift 50 pounds at a time. Notwithstanding the above listed physical requirements of this position, FREE will provide reasonable accommodations to allow employees to perform the essential functions of the position, provided such reasonable accommodations do not cause undue hardship on

FREE. FREE

is an equal opportunity employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, gender, gender identity, sexual orientation, national origin, age, disability, genetics, or any other protected characteristic. In addition to federal law requirements, FREE complies with applicable state and local laws governing non-discrimination in employment in all of its locations. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, recall, transfer, leaves of absence, compensation, and training. Family Residences and Essential Enterprises' affirmative action efforts related to protected veterans and individuals with disabilities are set out and described in our affirmative action plan for protected veterans and individuals with a disability. If you have any questions or would like to view the affirmative action plan, please visit our website www.familyres.org