Deputy Project Manager at Top Prospect Group Deputy Project Manager at Top Prospect Group in Scarsdale, New York Posted in about 2 hours ago.

Type:

full-time

Job Description:

Deputy Project Manager Salary:

$112,000•$146,000 (DOE)

Schedule:

Monday•Friday, 8:30 AM•5:30 PM Position Summary The Deputy Project Manager I supports the Project Manager in overseeing project execution, vendor coordination, and daily project activities. This role focuses on tactical project management responsibilities, including tracking deliverables, managing communications, and supporting project milestones. The position includes a 5-level progression system based on vendor management capability: Level 1: Manage vendors with PM support Level 2: Manage daily vendor progress with engineering support Level 3: Control vendor output (delivery schedules, issue closure) Level 4: Proactively manage vendors to prevent project impact Level 5: Independently manage vendors without PM support This role requires planning, decision-making, and collaboration with customers and suppliers to ensure project success, quality, and profitability. Key Responsibilities Project Support & Coordination Support Project Manager and Deputy Project Manager II in daily project activities Assist in managing Project Coordinators' daily tasks Support Project Execution Team (PET) and Project Cost Management Group (PCMG) activities Vendor & Stakeholder Management Assist in managing major vendors through production, delivery, and warranty phases Coordinate with internal teams, customers, vendors, and company affiliates Participate in meetings with customers, subcontractors, and internal teams (domestic & international) Project Tracking & Documentation Manage project correspondence (letters, memos, meeting minutes) Maintain project databases, deliverables, and action item tracking Monitor and report on: Project schedules Milestones FMI activities Support closure of project deliverables Risk, Contracts & Financials Identify and mitigate project risks (cost, schedule, technical) Understand contract and subcontract requirements Support financial milestone planning and execution Assist in supplier negotiations (with PM/Deputy PM II support) Customer Interface & Reporting Act as a liaison during meetings (design reviews, reliability meetings) Ensure work stays within contract scope and identify/claim extra work when applicable Prepare reports for PM review and submission to customers Support administrative processes related to customer/vendor communications Qualifications & Requirements Education Bachelor's Degree in: Mechanical Engineering Electrical Engineering Systems Engineering Experience Minimum 5+ years in: Project Management Project Engineering Project Administration Preferred Experience Mechanical, electrical, or systems design experience Rail or transportation industry experience Skills Strong communication and interpersonal skills Project coordination and meeting management expertise Ability to manage multiple stakeholders and priorities Proficiency with computer systems and project tracking tools Ideal Candidate Profile (Quick Snapshot) Organized and detail-oriented project professional Strong communicator who can interface with vendors and customers Comfortable in fast-paced, multi-stakeholder environments Experience tracking schedules, deliverables, and project risks Engineering background + project coordination experience (rail experience is a strong plus)