Project Coordinator

Description Mary Christman and Gabrielle Maisonet are working with a growing construction organization seeking a detail-oriented Project Coordinator to join their team! This temp-to-hire opportunity is ideal for someone who enjoys supporting project operations from pre-bid through closeout, maintaining organized documentation, and working closely with project managers, subcontractors, and vendors. In this role, you'll play a key part in coordinating project documentation, supporting bidding processes, managing submittals, and assisting with financial and administrative functions. If you're highly organized, proactive, and looking for a long-term opportunity within a stable and growing company, this could be a great fit. What you'll be doing: Project Coordination - Public Work (Pre-Bid & Post-Bid)

• Requesting and organizing bid documents and setting up project folders
• Saving addenda and communicating updates to estimators
• Preparing and delivering bid packages
• Requesting bid bonds, performance & payment bonds, and applicable insurance (OCP/BR)
• Completing post-bid documentation and transitioning projects to "In Progress" Submittals & Project Setup
• Creating and maintaining submittal logs and cover sheets
• Organizing vendor submittals and saving product data to corresponding folders
• Ensuring all project documentation is accurate and properly filed Project Closeouts (Public & Private Work)
• Preparing closeout documentation, including AIA documents (for public projects), cover sheets, and table of contents
• Identifying missing documents and coordinating with Project Managers, subcontractors, and vendors
• Assembling and reviewing closeout binders
• Submitting final closeout packages to construction managers, architects, and engineers Financial & Purchasing Support
• Preparing tax-exempt certificates when applicable
• Issuing purchase orders and change orders
• Distributing POs to subcontractors and vendors
• Completing job account setup forms (e.g., FW Webb, AAON) as needed COI Tracking & Compliance
• Creating and maintaining Certificate of Insurance (COI) tracking logs
• Requesting updated or missing COIs from subcontractors
• Managing COIs for customers, including tracking, filing, and coordinating removals of expired or unnecessary documents
• Organizing municipal ("City of") COI folders for permit-related needs Permitting & Administrative Support
• Completing and submitting permit applications to local building departments
• Coordinating payments and tracking permit status
• Saving approved permits and distributing to Project Managers
• Supporting general administrative duties such as filing, scanning, and document management

Requirements Required:

• 1-3 years of experience in construction administration, project coordination, or a similar role
• Strong organizational and document management skills
• Ability to manage multiple projects and deadlines simultaneously
• Proficiency in Microsoft Office and file management systems
• Strong communication and follow-up skills

Preferred:

• Experience working in the construction or contracting industry
• Familiarity with bid processes, submittals, and project closeouts
• Experience handling COIs, permits, or project-related financial documentation Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies.

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