Construction Administrator

Construction Administrator 📍 Tarrytown, NY | 🕗 Mon-Fri, 7:00 AM - 3:30 PM Mechanical Construction | Large‑Scale Project Environment Be the Backbone of High‑Impact Mechanical Construction Projects We're seeking a detail‑driven Construction Administrator who thrives in a fast‑paced construction environment and enjoys being at the center of project coordination. In this role, you'll play a critical part in keeping mechanical construction projects organized, compliant, and moving forward , supporting Project Managers, Engineers, Superintendents, and field teams from preconstruction through project closeout. If you enjoy managing documents, coordinating teams, and making sure nothing falls through the cracks, this is an opportunity to build long‑term career value in construction project delivery while working on a major campus expansion. What You'll Do Project & Document Control Provide day‑to‑day administrative and coordination support to Project Managers and Project Engineers Maintain complete and accurate project records, including drawings, specifications, RFIs, submittals, and change documentation Track, distribute, and manage updated drawings, sketches, and revisions to ensure field teams always have current information Upload, organize, and maintain documents in project platforms such as Procore, SharePoint, and Bluebeam Coordination & Communication Prepare and distribute meeting agendas, meeting minutes, and project correspondence Manage submittal and RFI logs, ensuring timely routing, tracking, and follow‑up Serve as a key communication bridge between project management, field supervision, fabrication teams, vendors, and subcontractors Coordinate site access documentation, badges, onboarding paperwork, and safety requirements Project Support & Closeout Assist with tracking schedules, material procurement logs, and delivery dates Support change order documentation, labor tracking, and basic cost reporting Play a key role in project closeout, including assembling O&M manuals, as‑built drawings, warranties, and turnover packages Help ensure compliance with owner, GC, and internal documentation standards What We're Looking For Required Experience & Skills 2+ years of experience as a Construction Administrator, Project Coordinator, or Project Assistant (Experience range of 1-5 years considered) Prior experience supporting mechanical construction projects (HVAC, plumbing, piping, or industrial) Solid understanding of construction documentation: drawings, RFIs, submittals, and specifications Proficiency with Microsoft Excel, Word, and Outlook Hands‑on experience with Procore and Bluebeam Strong organizational skills and attention to detail Ability to manage multiple priorities and deadlines in a fast‑moving environment Clear written and verbal communication skills Nice to Have Experience with AutoCAD or Revit Familiarity with piping systems or mechanical construction workflows Exposure to construction project management concepts OSHA 30 certification (or willingness to obtain) Coursework or degree in Construction Management or Mechanical Engineering Work Environment This position supports a large mechanical construction project involving piping and equipment installation as part of a major campus expansion. You'll work primarily in an office and site‑office setting, collaborating closely with field teams, fabrication shops, and subcontractors. The team relies heavily on Procore and Bluebeam , along with Microsoft Office and construction design tools. The culture emphasizes safety, accuracy, accountability, and teamwork , with strong communication between office and field operations. Why This Role Stands Out Be part of a high‑profile, large‑scale mechanical construction project Highly visible role with direct interaction across all project levels Opportunity to deepen expertise in mechanical systems and construction administration Stable weekday schedule with early afternoon finish Build a strong foundation for long‑term growth into Project Engineering or Project Management Job Type & Location This is a Permanent position based out of Tarrytown, NY. Pay and Benefits The pay range for this position is $65000.00 - $85000.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tarrytown,NY.

Application Deadline This position is anticipated to close on Apr 30, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.