Construction Administrator

Construction Administrator -

Mechanical Construction Location:

New York, NY Employment Type:

Full‑

Time Industry:

Mechanical Construction (HVAC, Plumbing, Piping) About the Role We are seeking a highly organized Construction Administrator to support project management and field operations across active mechanical construction projects. This role is essential to maintaining accurate project documentation, coordinating with internal and external teams, and ensuring smooth communication between the office and field. The ideal candidate has experience in construction administration or project coordination, understands mechanical construction workflows, and thrives in a fast‑paced environment supporting Project Managers, Project Engineers, and Superintendents. Key Responsibilities Project & Construction Administration Provide daily administrative support to Project Managers and Project Engineers Maintain organized project files, logs, and documentation including drawings, specifications, submittals, RFIs, and change orders Track and distribute updated drawings, sketches, and revisions to field teams and subcontractors Assist with preparing meeting agendas, minutes, and project correspondence Document Control & Coordination Manage submittal and RFI logs, ensuring timely routing, tracking, and follow‑up Upload, organize, and maintain documents within project management platforms (Procore, SharePoint, or similar) Ensure compliance with owner, GC, and internal documentation standards Support project closeout activities including O&M manuals, warranties, as‑builts, and turnover packages Scheduling, Cost & Vendor Support Assist with tracking project schedules, procurement logs, and material delivery dates Coordinate with vendors, suppliers, subcontractors, and fabrication teams Support change order documentation, labor tracking, and basic cost reporting Field & Office Coordination Serve as a communication link between project management, field supervision, fabrication shop, and office staff Coordinate site access requirements, safety paperwork, badges, and onboarding documentation Support safety documentation tracking in alignment with company safety protocols Qualifications 2+ years of experience as a Construction Administrator, Project Coordinator, or Project Assistant Experience supporting mechanical construction (HVAC, plumbing, piping, industrial systems) strongly preferred Working knowledge of construction documents, RFIs, submittals, and drawing management Proficiency in Microsoft Office (Excel, Word, Outlook); experience with Procore or similar platforms is a plus Strong organizational skills with excellent attention to detail Ability to manage multiple tasks and deadlines in a fast‑paced environment Clear written and verbal communication skills Why This Opportunity Join a respected NYC mechanical contractor with a strong project pipeline Work closely with PMs, engineers, and field teams on high‑visibility projects Opportunity to grow into Project Coordinator or Project Engineer roles Supportive team environment with long‑term career development Job Type & Location This is a Contract to Hire position based out of Tarrytown, NY. Pay and Benefits The pay range for this position is $65000.00 - $85000.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Tarrytown,NY.

Application Deadline This position is anticipated to close on May 1, 2026. Diversity, Equity & Inclusion At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through: Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our people Actalent is an equal opportunity employer. About Actalent Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APAC—with four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day. Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.