Project Management Assistant

Company DescriptionRamboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Job DescriptionApplicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Are you eager to develop your excellence in an inclusive, collaborative, and empowering community? Are you excited about joining a company that strives to make a difference - for its employees, clients, and society? Are you motivated by creating sustainable change that benefits society and nature?

If this sounds like you, or you're curious to learn more, then this role could be the perfect opportunity. Join our Environment & Health team and work with us to close the gap to a sustainable future.

Your new roleThe Project Management Assistant supports delivery of EPC projects by establishing and maintaining robust project controls for cost, schedule, forecasting, and reporting. This role partners with the Project Manager, discipline leads, procurement, construction, and finance to provide timely, accurate performance insight, manage change, and ensure compliance with client and internal governance.

In addition, the Project Management Assistant is responsible for key project administrative functions, including maintaining project documentation and records, coordinating reporting cycles, supporting contract administration, tracking submittals and deliverables, and ensuring proper filing and audit readiness. The role also facilitates communication across stakeholders, supports meeting coordination and documentation (e.g., agendas, minutes, and action tracking), and helps ensure overall project organization, compliance, and operational efficiency throughout the project lifecycle.

Your key responsibilities will be:

Establish and maintain project control structures (WBS, budgets, cost reports), ensuring alignment with contracts, control accounts, and internal reporting requirements.

Monitor and analyze project financials including commitments, accruals, variances, and cost drivers; coordinate with procurement and accounting to ensure accurate cost capture and reporting.

Develop forecasts, cash flow projections, and performance dashboards; communicate trends, risks, and opportunities to project leadership.

Support change management, progress tracking, and project reviews, including quantifying impacts, maintaining logs, and contributing to monthly reporting and corrective actions.

Maintain project controls documentation, ensure data accuracy and compliance, and support project closeout activities including final reporting, claims support, and lessons learned.

QualificationsAbout youBachelor's Degree plus minimum of 2 years of directly related experience. Associate's Degree plus 4 years of directly related experience. Advanced degree plus less than one year of directly related experience.

Strong knowledge of project lifecycle controls including budgeting, forecasting, variance analysis, progress measurement, and change management.

Advanced technical skills in Excel and experience with ERP/project systems (e.g., SAP ERP, Oracle JD Edwards, Deltek, Procore) and reporting tools.

Ability to produce executive-level reporting and effectively communicate insights to both technical and non-technical stakeholders in a matrixed team environment.

Preferred QualificationsPreferred:

experience with Earned Value Management (EVM), scheduling tools (e.g., Oracle Primavera P6, Microsoft Project), contract structures, and exposure to claims support, along with relevant professional certifications (AACE, PMI, CMA).Key InterfacesProject Manager, Project Controls Manager, and discipline leads (engineering, procurement, construction)Project accounting/finance and commercial/contracts teamsProcurement, expediting, logistics, and subcontract administrationClient counterparts (cost/schedule/reporting) as required by contractSite management, field engineers, and commissioning/start-up teams (as applicable)Tools & SystemsMicrosoft Excel, PowerPoint, and Power BIERP/Financial systems (e.g., SAP, Oracle, JD Edwards, Deltek)Project controls/cost systems (e.g., EcoSys, Prism, Contruent, Cleopatra, Procore, Autodesk)Scheduling tools (e.g., Primavera P6, Microsoft Project)Document management and collaboration tools (e.g., SharePoint, Teams, etc.)Working ConditionsWorking five days per week, between the hours of 7:30 AM and 4 PM onsite within a construction trailer, located in Lansdale, PA.May require travel to other project sites and periodic attendance at client or supplier meetings.

Work involves time-sensitive reporting cycles (weekly/monthly) and may required coordination across multiple time zones on some projects.

Additional InformationWhat we can offer youInvestment in your developmentBeing valued for the unique person you areNever being short of inspiration from colleagues, clients, and projectsThe long-term thinking of a foundation-owned companySalary TransparencyOur compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $69,222 - $86,528 annually and does not include bonuses, overtime or other forms of compensation or benefits. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

Ready to join us?

Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.

Thank you for taking the time to apply! We look forward to receiving your application.

Work at the heart of sustainable change with Ramboll in the AmericasRamboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that's where we start - and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the Americas has thousands of experts working across more than 70 offices. Ramboll experts deliver innovative solutions across Environment & Health, Water, Energy, and Planning & Urban Design.

Where People FlourishOur mission is to create sustainable societies where people and nature flourish. This means that a culture of inclusion is embedded in everything we do. Our people bring diverse backgrounds and experiences to the company, enabling us to deliver innovative and forward-thinking solutions to our clients. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We are committed to equal employment opportunity, regardless of age, disability or medical condition, gender identity, marriage and domestic partnership, pregnancy and maternity, race, ancestry, or national origin, religion or belief, sex and sexual orientation, military service and veteran status, or any other protected characteristic. Ramboll wants to ensure opportunities are accessible to candidates with disabilities. So, please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [email protected] with such requests.