A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
CBM Marketing Solutions is Growing! CBM Marketing Solutions is an Arizona-based, digital marketing and technology agency built to help businesses scale smarter and faster. We're a fast-growing, innovation-focused company that values client-centricity, integrity, collaboration, adaptation, data-driven decisions and a holistic approach. Joining CBM means working with cutting-edge tools, collaborative experts, and growth-minded clients—while building a meaningful career in a remote or hybrid role based in Arizona, with real opportunities to advance as we continue to expand nationwide.
Position Summary:
The Administrative Support Specialist at CBM Marketing Solutions plays a critical role in ensuring the smooth operation of daily business activities. This part-time role supports leadership, team members, and clients by managing communications, scheduling, follow-ups, and systems oversight. The ideal candidate is a continuous learner, detail-oriented, highly organized, and capable of executing tasks according to established SOPs while assisting in the delegation and monitoring of product and service delivery tasks. Key Responsibilities Administrative Support Manage incoming and outgoing calls, voicemails, and email communications with professionalism and efficiency. Uses critical thinking to solve unexpected daily challenges. Ensure timely follow-up on client requests, proposals, invoices, and task deadlines. Maintain and organize company records, files, and documents according to SOPs. Supports payroll functions, benefit processes, and reimbursements. Supports the CEO and Operations & Business Growth Manager with administrative needs. Task & Project Coordination Manage daily task delegation, ensuring all assignments are assigned to the correct team members. Track progress on delegated tasks, provide reminders, and escalate bottlenecks or overdue work to leadership. Understand task sequencing on recurring product deliveries to predict blockers and priority. Assist in creating and maintaining digital task templates for recurring customer delivery processes. Supports the Account Manager and production team progress by ensuring accountability to timelines. Support the CBM team by sourcing and placing orders for printed materials. Client Relations & Support Serve as a first point of contact for inquiries to the "info@cbm" inbox, directing issues to the appropriate team member. May schedule and confirm client meetings, ensuring attention to detail and organization of information (well written agenda, the correct attendee list). Assist in compiling client deliverables, such as reports, social media schedules, and invoices. SOP Execution & Process Management Follow and become an expert in CBM Marketing Solutions Standard Operating Procedures (SOPs) for consistency and quality assurance. Identify opportunities to update or streamline SOPs in coordination with leadership. Ensure processes are completed correctly, on time, and documented for accountability.
Program & Software Support CBM Marketing Suite:
Support usage of reputation management, social posting, reporting, and CRM tools.
Vendasta:
Becomes expert level user at client invoicing, SaaS product tracking, and subscription management.
ClickUp:
Becomes expert level user at task assignment, follow-up, and reporting on team progress.
Email Marketing:
Assist in preparing and scheduling email campaigns.
CBM PressWire:
Assist in the organization and submission of press releases for client distribution. Google Workspace (Docs, Sheets, Drive, Gmail, Calendar): Maintain records, drafts, and schedules. Creative Tools (Canva, Adobe Creative Suite): Light assistance with design tasks, such as resizing graphics or preparing files for client review.
Chat-GPT:
Uses AI prompts with ease to solve a myriad of research and discovery efforts. Reporting & Documentation Prepare weekly task and productivity reports for leadership review. Track client deliverables and ensure deadlines are met. Payroll duties Skills & Qualifications 1 year of organizational ownership as Project Coordinator, Office Administrator, or Administrative Assistant 1 year demonstrating written and verbal communication skills in an office or online professional setting 1 year experience using technology for work management 1 year experience using Customer Relationship Management (CRM) Tools Ability to delegate, follow up, and support accountability across multiple team members. 1 year experience working with a remote team as team coordinator 1 year experience with a variety of digital marketing tools (email platforms, ad platforms, social posting). 1 year experience using Google Workspace (email, documents, calendar, sheets, slides, forms). 1 year with design tools (Canva or Adobe Creative Suite)
Salary & Benefits Salary Band:
$18-22.00 / hour 20 hours / week
Paid Time Off Paid Holidays Continuing Education Support Pay:
