Job Overview We are seeking a proactive and detail-oriented Assistant Project Manager to join our dynamic team. In this role, you will support project planning, coordination, and execution to ensure timely delivery of initiatives. Your energetic approach and organizational skills will help streamline project workflows, facilitate communication among team members, and maintain high standards of quality. This paid position offers a fantastic opportunity to develop your project management expertise within a collaborative environment that values innovation and efficiency. Duties Assist in developing project schedules, timelines, and budgets to ensure project milestones are met efficiently Coordinate with team members, vendors, and clients to facilitate smooth communication and task completion Manage documentation including reports, spreadsheets, and correspondence using productivity software such as Microsoft Office and Google Workspace Support data entry and record-keeping activities to maintain accurate project files and tracking systems Handle front desk responsibilities including answering multi-line phone systems, greeting visitors, and managing office communications with professionalism Prepare meeting agendas, take detailed notes, proofread documents for accuracy, and distribute follow-up action items Utilize technical proficiency in computer skills to troubleshoot basic software issues and improve workflow processes Skills Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Excellent phone communication skills coupled with professional phone etiquette for client interactions Bilingual abilities are highly desirable to support diverse client needs and internal communication Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with experience using spreadsheets for data management Familiarity with QuickBooks or similar accounting software is a plus for budget tracking support Office management experience including clerical tasks such as data entry, proofreading, and document formatting Demonstrated customer service skills with the ability to handle inquiries efficiently and courteously Strong time management skills ensuring deadlines are consistently met while maintaining quality standards Previous personal assistant or administrative experience is advantageous for supporting project managers effectively Join us in a role that combines energetic teamwork with meticulous organization! We're committed to fostering growth and providing an engaging environment where your skills can shine. This paid opportunity is perfect for motivated individuals eager to advance their career in project management while making a meaningful impact.

Pay:

$56,000.00 - $67,600.00 per year

Work Location:

Hybrid remote in Syosset, NY 11791