JOB TITLE

Grant Prospecting & Project Management Associate

LOCATION

Hybrid - Remote (most days) and In-Person (once a week)

TERMS:

W-2 - Part-Time with Flexible Hours and Potential for Full-time after 90 days

PAY RATE

$25-30/hour depending on experience, 15-30 hours/week (flexible)

ABOUT US

New Mexico Grant Administration (NMGA) helps local governments, tribal entities, and nonprofits secure and manage public and private grants. We provide full-spectrum support from grant research and writing to post-award compliance, reporting, and audit readiness.

ABOUT THE ROLE

We are seeking a detail-oriented associate to support grant prospecting and project tracking for NMGA's clients and internal operations. This role will involve researching and identifying grant opportunities, maintaining grant databases and project tracking tools, and supporting business development efforts through timely insights and documentation.

IDEAL CANDIDATE

The ideal candidate is a highly organized, self-motivated professional with a strong interest in public and nonprofit funding. They excel at researching complex information, managing data across multiple projects, and supporting collaborative teams. They're equally comfortable digging into online databases to find new grant opportunities and updating detailed tracking systems to keep projects on schedule. A background in grant research, administration, or nonprofit operations is preferred, and they should be energized by the opportunity to help organizations across New Mexico access critical funding.

RESPONSIBILITIES

Grant Prospecting

• Conduct targeted research to identify public and private grant opportunities aligned with client needs
• Analyze funding priorities and eligibility criteria for fit
• Enter and track opportunities in NMGA's internal systems and CRM tools
• Assist in curating and updating grant alerts and resource emails Project Tracking
• Maintain up-to-date records of active grant projects, deadlines, and deliverables
• Support reporting and milestone tracking
• Monitor status updates across teams and follow up on outstanding tasks
• Prepare short reports or summaries of upcoming deadlines and new opportunities Client Communication & Meeting Coordination
• Schedule and coordinate client meetings, project check-ins, and internal team discussions.
• Distribute meeting summaries and action items and follow up to support timely completion.
• Communicate professionally with clients to request documents, obtain status updates, coordinate schedules, and address routine administrative matters.
• Help maintain consistent communication between NMGA consultants, clients, and other project stakeholders.
• Escalate substantive project concerns, technical questions, or client issues to the appropriate NMGA project lead. Internal Operations & Systems Management
• Maintain organized and accurate client and project records within NMGA's Microsoft 365 environment and Monday.com
• Support the use and maintenance of SharePoint, project management tools, CRM systems, and grant tracking databases.
• Assist with organizing project folders, templates, checklists, and internal documentation.
• Support the development and improvement of internal workflows, administrative procedures, and project coordination tools.
• Help ensure client information, project documentation, and internal records are maintained consistently.
• Identify opportunities to improve efficiency, reduce administrative bottlenecks, and strengthen team coordination. Business Development & Administrative Support
• Assist with maintaining prospective client records and tracking business development activities.
• Support the preparation and coordination of client proposals, capability statements, and related materials.
• Help coordinate introductory meetings, follow-up communications, and onboarding activities for new clients.
• Maintain records of prospective opportunities, pending proposals, and follow-up activities.
• Provide general administrative and coordination support for special projects and special projects as assigned.

CANDIDATE REQUIREMENTS

• Prior experience with grant prospecting, grant writing, or nonprofit/government funding preferred
• Strong organizational skills and attention to detail
• Excellent online research and information synthesis skills
• Comfortable using SharePoint, spreadsheets, Monday.com, and shared cloud-based systems
• Strong written communication and documentation habits
• Self-starter who thrives in a remote work environment Interested applicants must submit their resume by completing our new hire interest form https://bit.

ly/joinNMGA, no later than October 23, 2026.

Pay:

$25.00 - $30.00 per hour Expected hours: 25.0 - 30.0 per week

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance Application Question(s): Are you located in the Albuquerque/Rio Rancho area?

Education:

Bachelor's (Required)

Experience:

Grant:

1 year (Required)

Work Location:

Hybrid remote in Rio Rancho, NM 87124