Manta is a design-build firm that designs and builds high-end kitchens, bathrooms, additions, and structural renovations for homeowners in Morris, Essex, and Union Counties. Every space is designed in-house, and every client works with us from first meeting through final walkthrough. Our clients expect prompt answers, clear schedules, and a team that follows through without being reminded. This role is central to delivering that. The coordinator supports the owner directly and handles client, subcontractor, and permit communication so he can focus on design, sales, and estimating. What you'll do Clients and new business Respond to new inquiries the same day: thank-you call or email, basic prequalification, scheduling initial consultations Serve as the first point of contact for active clients. Keep them informed with regular project updates so they never have to ask where things stand Executive support Manage the owner's calendar: client consultations, site meetings with subcontractors, inspections, and vendor appointments Triage the owner's inbox and respond on his behalf when appropriate Organize and maintain electronic files Occasional personal scheduling (appointments, reservations, travel) Projects and operations Confirm subcontractor schedules, find and vet new subs, and track sub invoices for approval (no payment processing) Prepare permit applications. Drop off plans, pick up permits, and deliver checks at local building departments (1-2 times a month) Keep jobs, schedules, and documents current in JobTread, with the goal of becoming the system administrator As needed: social media and occasional company events Schedule 20 hours a week, Monday-Friday, either 8am-12pm or 1-5pm. Tell us which you prefer. Work is primarily from home, with occasional jobsite visits and local errands. This role may grow to full-time. Who we're looking for Experience in a client-facing role where service standards were high: hospitality, luxury retail, design, real estate, or private client services all translate well Executive assistant experience is a strong plus Polished, calm, and clear in writing and on the phone, including when a client is frustrated Discreet with client and business information Sees an open item and closes it without being asked Construction experience not required; we will train Requirements Your own computer and reliable high-speed internet at home Reliable vehicle and valid NJ driver's license. Mileage reimbursed at the IRS rate Comfortable learning new software. JobTread experience is a plus

Pay:

$25.00 - $30.00 per hour Expected hours: 20.0 per week Application Question(s): Do you have a valid driver's license?

Work Location:

Hybrid remote in Chatham, NJ 07928