Project Accounting Coordinator

Job Title:

Project Accounting Coordinator Job Description We are seeking a Project Accounting Coordinator to support project managers throughout the entire lifecycle of civil engineering projects, with a particular emphasis on complex New York City public sector work. The role involves preparing fee proposals, drafting contracts and subcontracts, and ensuring projects adhere to contract terms, compliance standards, and regulatory requirements typical of municipal and agency-driven projects. Responsibilities Develop Work Breakdown Structures (WBS), project authorizations, and budgets while aligning with client invoicing requirements and public sector billing guidelines. Support subconsultant invoice processing and monitor project financials, including budgets, revenue, variance, and work-in-progress, adhering to public sector reporting and documentation standards. Assist project managers with pre-bill reviews, resolve revenue variances, and support revenue recovery efforts within public funding constraints. Act as a liaison between internal teams, clients, subconsultants, and public agencies to ensure clear and compliant communication across stakeholders. Participate in monthly project reviews and partner with Business Operations to analyze performance and identify opportunities to improve financial outcomes. Prepare and review change orders, contracts, and template proposals. Create pivot tables and Vlookups in Excel for data analysis. Essential Skills 3+ years of experience supporting complex NYC public sector projects. 3+ years of experience drafting contracts and subcontracts. 3+ years of experience preparing proposal templates. 3+ years of experience with change orders. Experience working for an engineering or architectural firm with revenue over $150 million. Proficiency in creating pivot tables and Vlookups in Excel. Proficiency in using Deltek, BST, or Oracle. Additional Skills & Qualifications Experience with Deltek Vantagepoint is preferred. Experience with ERP implementation, preferably Vantagepoint. Work Environment This is a fully remote position. Candidates must not be located on the West Coast. You will work with a team that values a great company culture, where many employees have expressed their satisfaction with the work environment. This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call. Job Type & Location This is a Contract to Hire position based out of Camp Hill, PA. Pay and Benefits The pay range for this position is $32.00 - $37.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position.

Application Deadline This position is anticipated to close on Jun 2, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.