Project Manager Jobs in USA, CA, Foster City | Rose International Job

Required Education:

• High School DiplomaRequired Skills:

• Bachelor's degree or equivalent practical experience (6+ years in meetings and events)
• Smartsheet certifications (Core Product, Core App, System Administrator)

• Cvent Administrator CertificationPreferred Skills:

• PMP certification strongly preferred
• Experience managing enterprise scale processes, platforms, or programs
• Demonstrated success in transforming manual processes into automated, scalable

Summary:

• The Project Manager serves as a strategic and operational partner to the Strategic Meetings & Engagement team within US Commercial Operations, responsible for designing, delivering, and scaling efficient, data driven processes across the full lifecycle of meetings and events.
• This role blends project management, process optimization, technology enablement, data governance, and vendor management to drive sustainable efficiencies, improve data integrity, and support enterprise scalability.
• This is a hybrid role focused on administration execution along with having a strategic operational excellence mindset that leverages automation, best in class tools, and structured governance to reduce manual effort and enable consistent, repeatable outcomes.

Responsibilities:

• Lead new Operational Excellence and departmental efficiency initiatives from intake through delivery
• Develop and manage project plans, timelines, budgets, and communications for initiatives
• Partner with cross functional stakeholders to identify inefficiencies and implement scalable solutions
• Drive continuous improvement across processes and technology platforms supporting meetings and events
• Own SOP development, documentation, and change management across shared processesTechnology & Platform Leadership
• Act as subject matter expert and platform administrator for Smartsheet and related workflow tools
• Design and maintain scalable, replicable process flows across the full meeting lifecycle
• Lead onboarding, training, and enablement of internal teams and agency partners
• Partner with platform developers and vendors as a technology liaison
• Oversee SharePoint site maintenance, access governance, audits, and content accuracyData Insights, Governance & Budget Management
• Financial coordination for the department, including spend tracking, opening POs, and contract subimssions.
• Establish and enforce data governance standards, policies, and operating procedures
• Monitor data quality, identify gaps and inconsistencies, and implement preventative solutions
• Ensure data accuracy, integrity, and compliance across systems and reportingVendor & Financial Management
• Manage vendor relationships, including MSA, ITSA, and SSO coordination
• Oversee invoice management for assigned vendors and projects
• Partner with Procurement, IT, and Legal to ensure compliant onboarding and renewalsMeasurement, Insights & Sustained Engagement
• Lead M&E survey strategy, including question design aligned to enterprise pillars and year over year metrics
• Partner with agencies on survey design and reporting decks
• Analyze data and operational insights to inform decision making and future optimizations
• Act as a driver of change, influencing adoption of new processes and toolsImpact & Deliverables
• Creation of scalable, repeatable workflows that reduce manual effort
• Improved data quality, governance, and consistency across meetings and events
• Enterprise ready SOPs covering technology and shared processes
• Delivery of high impact initiatives (e.g., Smartsheet implementations, Team's Resource Hub, Conference allocation workflows)
• Increased operational capacity across SME through automation and standardizationCore Competencies & Skills
• Expert project and program management capabilities
• Strong operational excellence and process design mindset
• Advanced proficiency in Smartsheet and workflow automation tools
• Data governance, reporting, and quality management expertise
• Vendor, financial, and stakeholder management
• Ability to influence change in complex, cross functional environments
• Only those lawfully authorized to work in the designated country associated with the position will be considered.
• Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.