Project Manager, Workplace Relocations & Events Shift Project Management LLC San Francisco, CA 94114 Hybrid work From $50 an hour - Contract, Full-time Apply with

Indeed Location:

San Francisco Bay Area client sites

Employment Type:

Independent Contractor (1099), project-based

Capacity:

Approximately two project deliveries per month, with overlapping discovery, planning and closeout activities

Schedule:

Flexible planning hours, plus nights and weekends on move and event dates Reports to:

Founder Compensation:

Based on experience About Shift Shift Project Management helps companies plan and execute office relocations, decommissions and workplace operations projects, turning complex workplace transitions into smooth landings. Founded by relocation specialist Pete O'Keefe, Shift takes a boutique approach: a focused client portfolio, attentive service and hands-on project leadership from discovery through closeout. We work closely with internal Workplace, Facilities and Real Estate teams to coordinate everything from vendor onboarding and scheduling to move readiness and opening-day execution.

Our services include:

Relocations & Decommissions:

End-to-end planning, budgeting, vendor coordination and on-site oversight.

Workplace Operations:

Setting up new sites, onboarding and coordinating service vendors, and establishing operational processes.

Special Projects:

Workplace activations, event logistics, signage and environmental branding coordination. We make complex transitions easier to manage through clear communication, proactive problem-solving and organized execution, so clients can stay focused on their business and employees arrive at a workplace that is ready for them. About the Role We are seeking a Project Manager to lead client projects from discovery through planning, on-site delivery and closeout. You will serve as the primary day-to-day client contact, manage project schedules and budgets, and coordinate the vendors and support teams responsible for delivery. The anticipated workload is approximately two project deliveries per month, with assignments and staffing based on project size, complexity and on-site requirements. This role combines remote planning and coordination with in-person walkthroughs, site supervision and post-move support. Success means independently moving projects forward, maintaining clear communication and providing reliable coverage during critical activities while minimizing disruption to employees and business operations. Key ResponsibilitiesDiscovery and Scoping Lead discovery meetings and site walkthroughs to define scope, budget, schedule, inventory and site requirements. Source vendors, evaluate estimates and develop proposals and scopes of work, including assumptions and exclusions. Planning and Coordination Maintain project schedules, move plans, inventories and labeling instructions. Coordinate clients, building teams and vendors across IT disconnect/reconnect, furniture, storage and workspace setup. Confirm site access, dock and elevator reservations, insurance and building requirements. Prepare employee move instructions and track decisions, action items and staffing needs. On-Site Delivery Verify site readiness and direct movers, vendors and support staff during load-out, delivery, installation and event resets. Manage vendor sequencing, resolve issues and escalate changes affecting scope, cost or schedule. Inspect completed work and track post-move issues through resolution. Budget Management and Closeout Track budgets, vendor costs, invoices and change orders; obtain approval before committing to additional work. Confirm client acceptance, reconcile final costs and prepare billing records. Archive project documentation and capture lessons learned. About You You are an experienced project manager who brings calm, sound judgment and clear direction to complex workplace moves. You anticipate what needs to happen next and take ownership without waiting for instructions. When plans change, you assess the options and bring a practical recommendation. You work independently while keeping clients and colleagues informed. You are equally comfortable leading a client meeting and directing vendors on site, and you care as much about employees arriving at a functional workplace on Day 1 as you do about delivering within budget. Requirements 2+ years of project management experience in relocation, construction, furniture or facilities, including hands-on support for workplace moves. Experience coordinating movers, IT teams and vendors, with readiness to lead assigned projects independently. Ability to manage overlapping schedules, track budgets and invoices, and document scope changes. Strong attention to detail, clear communication and consistent follow-through. Comfort reading floor plans and furniture layouts. Proficiency in Google Workspace and familiarity with project scheduling tools; willingness to use and verify AI-assisted materials. Availability for scheduled evening, overnight and weekend work, with reliable transportation throughout the Bay Area. Comfortable being on your feet for long stretches while supervising onsite projects. Skills Clear, confident communication with executives, workplace teams, employees, vendors and building staff. Strong organization and attention to detail, with consistent documentation of decisions, action owners and deadlines. Proficiency in Google Workspace and a scheduling or project management platform such as Smartsheet, Microsoft Project or a comparable tool. Comfort using AI tools to draft and organize project materials, with responsibility for verifying accuracy and suitability before sharing them. Preferred Experience Office decommissions, corporate events or workplace setup. Bay Area vendor relationships and familiarity with building access requirements.

Pay:

From $50.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

Flexible schedule

Work Location:

Hybrid remote in San Francisco, CA 94114