A Project Coordinator coordinates project team work on projects with a defined scope, start and completion point, and assists the project manager. Coordinates project team activities and communication. Organizes meetings and tracks project budgets and schedules. Organizes contracts, files and reports. May coordinate projects in construction, information technology or in other industries.
6-Month Contract with Potential to Extend or Convert to Direct Hire PTS Advance is seeking an experienced Project Coordinator to support a growing engineering and manufacturing team. This position plays a key role in coordinating projects from kickoff through completion by tracking schedules, maintaining documentation, supporting project managers, and serving as a liaison between customers, production, field teams, and other internal stakeholders. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Responsibilities Support Project Managers with daily coordination and administrative activities throughout the project lifecycle. Record meeting minutes, track action items, and follow up to ensure timely completion. Maintain project schedules, milestone trackers, and reporting tools to provide accurate project status updates. Prepare and distribute customer-facing reports, including project progress and forecast updates. Generate and submit project documentation such as technical submittals, test documentation, operation and maintenance manuals, shipping logs, bills of lading, and other project deliverables. Coordinate communication between customers, engineering, production, logistics, field service, and accounting teams to ensure successful project execution. Monitor project timelines and help identify scheduling or delivery issues before they impact project completion. Assist with coordinating site activities alongside field service and production teams. Compile project reports and monitor key project metrics, financial data, and operational performance. Perform additional project coordination duties as assigned. Qualifications 5-7 years of experience in project coordination, project management, manufacturing, construction, or a related industry. Associate's degree, Bachelor's degree, or equivalent combination of education and experience. Strong proficiency with Microsoft Office, including Excel, Word, Outlook, PowerPoint, and SharePoint. Excellent organizational skills with the ability to prioritize multiple projects and deadlines. Strong written and verbal communication skills with the ability to interact professionally with customers and internal teams. Exceptional attention to detail and problem-solving abilities. Customer-focused mindset with strong interpersonal skills. Knowledge of construction, electrical, or mechanical contracting is preferred. Preferred Qualifications Experience using ERP and/or CRM systems. Familiarity with Smartsheet and Power BI. Experience supporting engineering, manufacturing, or industrial projects. Knowledge of data center infrastructure, commissioning activities, or manufacturing processes is a plus. #INDE
