Project Coordinator Northwestern Band of the Shoshone Nation Ogden, UT Job Details Full-time $70,000 - $75,000 a year 19 hours ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Professional development assistance Qualifications Project reporting Practicing in a sourcing or procurement role Project management experience in education Teamwork Fiscal management Confidential information handling Microsoft Excel Managing healthcare project budgets Microsoft Outlook Project documentation Program development Performance Reporting Driver's License Project management Data management Financial records management Compliance reporting for grants Financial data management Managing projects Business Administration Education and development budget management Document management systems Time management Full Job Description Position Summary The Northwestern Band of the Shoshone Nation (NWBSN) is seeking a highly organized and motivated Grant Project Coordinator to support implementation of the Rural EMS Workforce, Education & Community Paramedicine Initiative, funded through the Rural Health Transformation Program (RHTP). The Project Coordinator will oversee day-to-day implementation, coordination, monitoring, and evaluation of grant-funded activities designed to strengthen rural emergency medical services (EMS) workforce capacity, expand access to EMS education, support rural high-school career pathways, and facilitate community paramedicine/mobile integrated healthcare (MIH) partnerships. The Project Coordinator will ensure activities align with approved grant objectives, performance measures, budgets, timelines, and applicable federal and state requirements. Essential Duties and Responsibilities Grant Project Management and Implementation Coordinate daily implementation of the

BEMS SHIFT

Initiative in accordance with the approved grant application, work plan, budget, and performance measures. Develop and maintain project schedules, implementation milestones, deliverables, and progress reports. Monitor project activities to ensure timely completion of objectives across all grant budget periods. Coordinate meetings, communications, and activities with participating agencies and organizations. Identify operational challenges and recommend corrective actions to maintain project progress. Assist the Tribal Health Director with strategic planning, project evaluation, and sustainability activities. EMS Workforce Development and Education Coordination Coordinate workforce-development activities supporting rural EMS recruitment, retention, education, and professional development. Establish and maintain relationships with BEMS-approved EMS education providers. Identify EMT, AEMT, paramedic, recertification, continuing education, and specialized training opportunities. Coordinate access to training opportunities for eligible participants and participating rural EMS agencies. Assist with identifying workforce shortages, educational barriers, and regional training needs. Track training enrollment, participation, completion, and certification outcomes. EMS Scholarship Program Administration Coordinate implementation and ongoing administration of the EMS education scholarship program. Develop and maintain scholarship applications, eligibility procedures, review processes, and award documentation. Assist applicants with scholarship requirements and available education pathways. Coordinate with approved education providers regarding enrollment, tuition, fees, and payment documentation. Monitor scholarship expenditures and maintain accurate records of awards and educational outcomes. Ensure scholarship administration complies with approved grant requirements and NWBSN policies. Rural High-School Outreach and Career Development Establish partnerships with rural high schools, career counselors, EMS agencies, and education providers. Coordinate EMS career-awareness presentations, outreach events, and workforce-pipeline activities. Provide students with information about EMS career pathways, certification requirements, education opportunities, and available financial assistance. Facilitate connections between interested students, approved EMS education providers, and participating EMS agencies. Track outreach activities, student participation, and expressed interest in EMS careers. EMS Training Equipment and Resource Coordination Assist with identifying and procuring approved EMS training equipment, simulation resources, manikins, and educational supplies. Coordinate the distribution, scheduling, and use of shared training resources among participating rural EMS agencies. Maintain equipment inventories, utilization records, and applicable property documentation. Coordinate with EMS partners to identify additional equipment or educational resource needs. Ensure equipment purchases and use comply with applicable procurement and grant requirements. Community Paramedicine and Mobile Integrated Healthcare Coordination Support partnerships with existing rural EMS agencies interested in developing or expanding community paramedicine/MIH services. Coordinate planning meetings, workforce training opportunities, equipment needs, and community partnerships. Facilitate relationships among EMS agencies, healthcare providers, behavioral health organizations, and community-based services. Assist participating EMS partners with administrative planning, coordination, and implementation tracking. Collect and organize program information needed to evaluate implementation progress and community impact. Support the development of sustainable community paramedicine partnerships. Grant Compliance, Budget Monitoring, and Reporting Assist with monitoring project expenditures and tracking spending against approved budget categories. Coordinate with NWBSN fiscal personnel to ensure accurate financial documentation, invoice processing, and expenditure reporting. Maintain records supporting allowable, reasonable, and allocable grant expenditures. Support compliance with applicable federal grant requirements, including 2 CFR Part 200, award conditions, and BEMS reporting requirements. Monitor project activities for compliance with applicable spending limitations and approved scopes of work. Prepare required performance reports, implementation updates, and supporting documentation. Assist with grant monitoring, audits, reviews, and corrective action activities. Data Collection, Performance Evaluation, and Quality Improvement Establish and maintain systems for tracking approved project performance measures. Coordinate baseline assessments of rural EMS workforce needs, training access, and partner readiness. Collect and analyze data related to scholarships, training participation, workforce development, outreach activities, equipment utilization, and community paramedicine implementation. Prepare quarterly and annual performance summaries. Identify opportunities for process improvement based on performance data and partner feedback. Support development of final project evaluations and sustainability recommendations. Partnership Development and Communication Serve as a primary point of contact for participating EMS agencies, educational institutions, healthcare organizations, and community partners. Assist with developing partnership agreements, scopes of work, and coordination procedures. Maintain positive working relationships with Tribal leadership, government agencies, community organizations, and project stakeholders. Represent NWBSN at meetings, outreach activities, training events, and other project-related functions. Promote culturally responsive communication and collaboration with Tribal and rural communities. Preferred Qualifications Bachelor's degree in public health, healthcare administration, emergency management, business administration, education, or a related field. Experience with federal or state grant-funded programs. Knowledge of EMS systems, EMS education pathways, or rural healthcare workforce challenges. Experience administering scholarships, training programs, or workforce-development initiatives. Familiarity with community paramedicine or mobile integrated healthcare. Experience working with Tribal governments, rural communities, or underserved populations. Experience with federal grant compliance, performance reporting, procurement, or 2 CFR Part 200. Project management certification or relevant project management training. Experience Two years of progressively responsible experience in project coordination, healthcare administration, workforce development, education program coordination, grant administration, or a related field. Experience coordinating multiple activities, managing deadlines, maintaining documentation, and working with external partners. Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams. Demonstrated ability to maintain accurate records, prepare reports, and organize project information. Required Knowledge, Skills, and Abilities Strong project management, organizational, and time-management skills. Ability to coordinate multiple projects, deadlines, and stakeholders. Effective written and verbal communication skills. Ability to develop professional relationships with healthcare, educational, government, and community organizations. Strong attention to detail and accuracy in recordkeeping and reporting. Ability to collect, organize, analyze, and present program performance data. Knowledge of basic budgeting, purchasing, and financial documentation processes. Ability to interpret and follow grant requirements, policies, and procedures. Proficiency with Microsoft Office and electronic document management systems. Ability to work independently while maintaining regular communication with supervisors and project partners. Cultural awareness, professionalism, discretion, and commitment to serving Tribal and rural communities. Ability to handle confidential information appropriately. Standards of Conduct Consistently exhibit professional behavior and the high degree of integrity and impartiality appropriate to the responsible and confidential nature of the position. Effectively plan, organize workload, and schedule time to meet workload demands. Maintain a clean and well-organized office environment. Exercise judgment and initiative in performance of duties and responsibilities. Work in a cooperative manner with all levels of management and with all NWBSN staff. Treat NWBSN delegates/alternates and Tribal people with dignity and respect and show consideration by communicating effectively. Working Conditions and Physical Requirements This position is primarily administrative and involves office-based work, virtual meetings, community outreach, and travel to participating rural Utah communities. The employee may be required to attend occasional evening or weekend meetings, educational events, or outreach activities. The position requires the ability to perform general office duties, use computers and electronic systems, and transport routine project materials and supplies as needed. A valid driver's license and ability to travel for project-related activities may be required. Tribal Preference The Northwestern Band of the Shoshone Nation is committed to supporting employment opportunities for Native American and Tribal communities. Preference will be given to qualified enrolled members of federally recognized Tribes, consistent with applicable Tribal employment policies and law. Candidates with experience working with Tribal communities, rural populations, healthcare navigation, digital health, telehealth, or community-based services are strongly encouraged to apply. All applicants will be considered based on their qualifications, experience, and ability to successfully perform the essential functions of the position.

Funding:

This position is funded through the Rural Health Transformation Program (RHTP), administered by the Centers for Medicare & Medicaid Services (CMS) through the State of Utah. The position is grant-funded for an initial one-year term, with the potential for continuation for up to five years, subject to continued grant funding, project requirements, performance, and successful sustainability efforts.

Federal Funding Disclosure:

This project is supported by the Rural Health Transformation Program, administered by the Centers for Medicare & Medicaid Services (CMS), U.S. Department of Health and Human Services (HHS), through an award to the State of Utah.

Disclaimer:

This job description summarizes the position's general responsibilities and qualifications and is not exhaustive. Duties may be modified based on organizational needs, grant requirements, and project priorities.

Pay:

$70,000.00 - $75,000.00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person