Special Projects Coordinator

New Search Login Page Position Description Special Projects Coordinator Working Title Cultural Arts Grants Coordinator Department/Division Cultural Affairs•

Cultural Affairs Job Type Full Time Apply Now Requisition ID:

48968

Work Location:

Cultural Affairs

• Sandler Center Pay Range:

  A.11, $59,862.40
• $92,788.

80

Starting Salary:

Minimum of the

Pay Range Work Schedule:

8:00am-5pm,

M-F Part Time Hours/Wk:

Job Open Date:

Application Deadline:

Job Duties:

The City of Virginia Beach seeks an organized, community‑minded Grants Coordinator with an interest in the arts to support the administration of arts and cultural grant programs within the Department of Cultural Affairs. This position plays an essential role in helping expand access to the arts in Virginia Beach by assisting artists, neighborhood groups, community organizations, businesses, and nonprofit organizations in learning about and applying for available grants. The Grants Coordinator will also help track outcomes and gather information about the impact of grant-funded projects citywide. A successful candidate will have fundamental knowledge of grant administration, experience preparing or supporting grant applications, strong oral and written communication skills, excellent organizational abilities, comfort with community engagement, and the ability to manage multiple tasks in a deadline-driven environment. Essential Functions of the

Job:

Grant Program Support:

Assist department leadership in implementing new and existing grant programs in alignment with City Council's direction. Help gather information, maintain documentation, and support processes that ensure programs meet strategic and community needs.

Grant Administration:

Coordinate day-to-day operations of grant programs, including monitoring applications for completeness, supporting review panel logistics, and ensuring applicants understand requirements. Assist with data entry and tracking in the Department's grants management software.

Applicant Assistance:

Provide helpful, timely information to artists and organizations seeking grants. Offer guidance on application requirements, project descriptions, budgets, and reporting expectations. Maintain positive, supportive relationships with grantees during their grant cycle.

Outreach & Communication:

Assist with community outreach by helping schedule, prepare materials for, and occasionally co-facilitate workshops, webinars, and information sessions. Support the development of communications and outreach materials in collaboration with marketing staff. Some nights and weekends may be required.

Data Collection & Reporting:

Support the development and maintenance of reporting tools for grantees. Gather data, track outcomes, and organize information for trend analysis and impact reporting. Assist with preparing written summaries, briefing documents, and updates for department leadership and City Council.

Arts & Humanities Commission Support:

Provide staff support to the Arts & Humanities Commission, including preparing materials, collecting final reports from grantees, and organizing data for the annual report.

Administrative & Project Support:

Assist with maintaining accurate records, digital files, public-facing information, and internal documentation. Provide support for special projects, strategic planning efforts, and interdepartmental coordination. Maintain awareness of the initiatives included in Arts Plan 2030 and the City's Focused Action Plan.

• This position will continue to evolve as the grants program grows. The selected candidate will demonstrate professionalism, sound judgment, an aptitude for multitasking, and a commitment to clear communication. This role is part of a small, collaborative team where workplace culture is highly valued.
• This is a full-time exempt position that may require occasional evening or weekend hours.

Official City Job Description:

https://virginia-beach-departments-docs.s3.amazonaws.com/city/job-descriptions-pay-plans/Special-Projects-Coordinator-02731.pdf

Working Conditions:

https://workingcondition-summary-prod.s3.amazonaws.com/B.008067.pdf

Minimum Requirements:

MINIMUMS

Bachelor's degree in a closely related discipline providing the subject matter expertise required by the job, and four (4) years professional and progressively responsible related experience utilizing the subject expertise required by the position; or any equivalent combination of experience and training providing the required knowledge, skills, and abilities.

SPECIAL REQUIREMENTS

Individual positions may require experience utilizing software specific to the operational activities of the employing department. Special licensing or certification in the field related to the area of employment may be a pre-employment requirement or be obtained within a specified period following employment. All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Additional Requirements:

DMV Transcript:

Required CDL:

Not Required DOT History:

Not Required CPS Check:

Not Required Physical:

Not Required Respirator:

Not Required Polygraph Review:

Not Required Psychological Screening:

Not Required Attachments Required:

Resume Cover letter

Preferences:

• Ability to manage multiple tasks while maintaining accuracy and attention to detail, with a collaborative and proactive work style
• Experience working with competing deadlines and shifting priorities
• Understanding of government processes and distinctions between public and private sector requirements
• Flexibility and willingness to adapt as the position evolves
• Ability to work effectively with artists, community members, civic leaders, project teams, City staff, media, stakeholders, and the public
• Skill in preparing clear and concise written materials and presentations
• Ability to collect information, solve problems, and contribute to team-based solutions
• Ability to help build consensus around program goals and processes
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Familiarity with Foundant or similar grants management software

Special Instructions:

Submit resume, cover letter and answer the supplemental questions in detail. This recruitment is open until filled. The first review of applications will be conducted May 29, 2026. Please complete the application in its entirety and include your resume if required by the posting. Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process. You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.

V RS Contribution:

All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.

Drug Free Workplace:

The City of Virginia Beach maintains a drug free workplace. Back Share Apply Now