Exhibit Project Coordinator

Job Overview Hartwig Exhibit & Display is a Wisconsin-based company that designs, constructs, and services custom trade show exhibits. For 100 years, we've built a reputation for figuring things out, building it right, and delivering on time. This is not just a drafting role. This position is responsible for managing, coordinating, and sourcing each project from start to finish, ensuring everything is ready for production and delivery. This role requires strong time management and the ability to handle multiple projects, along with the ability to take ownership while staying aligned with the team. This position is responsible for preparing layouts and scaled drawings for the construction of exhibits based on renderings, sketches, sales specifications, and client-provided direction. The primary focus is to translate concepts into accurate, buildable construction drawings and support the project from initial review through production and shipping. Responsibilities include reviewing and analyzing projects; purchasing materials, hardware, electrical, and lighting components; coordinating appropriate building methods; and participating in design and production meetings as well as client and internal discussions. The individual will proactively address issues prior to production and ensure all revisions are accurately documented on final drawings. This position works closely with our internal fabrication team and requires an understanding of how exhibits are constructed, not just designed. CAD experience required. This position is eligible for health care benefits, time off benefits, and participation in the Company's 401(k) plan.

Hours:

Monday - Friday, 8:00 AM - 5:00 PM (additional hours may be required based on project needs) Requirements College degree or advanced technical training required Strong written and verbal communication skills Ability to work independently and handle multiple projects Advanced computer proficiency Working knowledge of woodworking, construction methods, and associated materials preferred Flexible, highly organized, with the ability to prioritize, work well under pressure, and meet daily deadlines Willingness to learn new skills and work additional hours when required to meet deadlines Experience with Vectorworks a plus but not necessary. Strong CAD and modeling experience that can translate to Vectorworks Self-motivated and able to move projects forward even when the team is pre-occupied Experience with shop drawings, material takeoffs, or fabrication drawings strongly preferred Exposure to project coordination, purchasing, or scheduling is a plus Job Responsibilities Prepare detailed construction drawings, shop drawings, and floor plans for tradeshow exhibits and displays Translate renderings and concepts into practical, buildable solutions Review drawings for feasibility, construction methods, and material usage Interact with Operations Manager, Designers, and Sales during production phase to ensure all specifications and requirements are met Work directly with wood and metal fabricators to explain drawings and construction techniques Purchase materials required for projects and coordinate with vendors as needed Assist with tracking project progress, timelines, and key deliverables Communicate directly with clients and account executives to review project details, updates, and requirements Proactively identify and resolve issues prior to production and shipping Additional responsibilities may be assigned

Work Location:

In person

Job Type:

Full-time No agency calls or emails, please!

Pay:

$45,000.00 - $62,400.00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off Application Question(s): Do you have experience creating shop drawings for construction or fabrication? Do you have experience managing multiple projects with deadlines? Which drafting software have you used? This role is construction-focused and not a conceptual design position. Are you comfortable with that? Briefly describe a project you worked on that was actually built. Have you ever been responsible for keeping a project on schedule and on track? Have you been responsible for ordering materials or managing purchasing for a project? If yes, please explain. Are you comfortable communicating with internal teams, external vendors, and clients? This role requires taking ownership of projects, coordinating multiple moving parts, and keeping things on schedule. Are you comfortable with that level of responsibility? Have you communicated with vendors or clients via email in a professional setting? This role requires consistent attendance and punctuality. Are you able to reliably meet a Monday-Friday, 8:00 AM - 5:00 PM schedule? If no, please explain. Have you ever attended or worked at a trade show involving booth setup, installation, or coordination? If yes, please describe your role. Why are you interested in this position?

Work Location:

In person