Maintenance Coordinator

Job Summary:

We are seeking a highly organized and detail-oriented Maintenance Coordinator to oversee and manage the coordination of all maintenance work orders, unit inspections, and property turns. This role is essential to ensuring timely and efficient completion of maintenance tasks, tenant satisfaction, and smooth property operations.

Key Responsibilities:

Serve as the primary point of contact for all incoming maintenance work orders and service requests. Coordinate and track property turns, ensuring units are ready for new occupancy in a timely manner. Conduct unit inspections , including move-out and pre-move-in inspections , to assess property condition, document damages, and determine maintenance or cleaning needs. Schedule and dispatch vendors or in-house maintenance staff as needed, coordinating access and timing with tenants. Communicate effectively with tenants, vendors, and internal teams to ensure clarity and transparency on work timelines and expectations. Liaise with property management to prioritize and follow up on outstanding maintenance items. Monitor and update the status of ongoing maintenance activities in the property management system. Ensure all work is completed to standard and gather feedback from tenants when appropriate. Maintain detailed records of inspections, maintenance activities, vendor communications, and related documentation.

Qualifications:

Prior experience in property management , construction administration , or a similar coordination role is strongly preferred. Proficiency in computer systems and property management software. Strong written and verbal communication skills with a professional and courteous demeanor. Ability to multi-task, prioritize tasks, and manage time efficiently in a fast-paced environment. Excellent organizational skills and keen attention to detail.

Preferred Skills:

Familiarity with residential and/or commercial building systems (HVAC, plumbing, electrical, etc.). Experience coordinating with third-party vendors and service providers. AppFolio experience a plus. Excellent communication and interpersonal skills Detail-oriented with the ability to meet deadlines Comfortable working with a wide range of personalities Self-starter who can take initiative while also following directions Basic computer skills and the ability to use email daily Ability to stay organized and manage light but varied responsibilities Physical & Other Requirements Must be able to communicate effectively in English, both verbally and in writing. Ability to lift up to 50 lbs. and perform physical work such as bending, climbing, and carrying. and perform physical tasks over extended periods without undue fatigue. Must be able to stand, walk, bend, reach, and move frequently throughout the workday, including navigating residential and commercial properties and construction zones. Must have the manual dexterity and coordination necessary to operate a computer keyboard, mobile devices, and standard office equipment safely and efficiently. Must have adequate visual and auditory acuity to perform inspections, identify property issues, read documents, and communicate effectively in person, by phone, and via electronic communication. Must be able to operate a personal vehicle to travel between job sites and properties; a valid driver's license and current auto insurance are required. If you are dependable, approachable, and ready to be a consistent team member, we encourage you to apply! • Background Check and Drug Testing will be required.

Pay:

$28.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Retirement plan Vision insurance Application Question(s): Can you lift up to 50 lbs and perform physical work as described?

Experience:

Property Management or Construction Administration:

1 year (Preferred) residential systems (HVAC, plumbing, electrical): 1 year (Preferred) property management software (i.e. AppFolio): 1 year (Preferred) unit (move-in / move-out) inspections: 1 year (Preferred)

Work Location:

In person