Executive Assistant / Office & Property Manager

Executive Assistant / Office & Property Manager Valencia, CA Job Details $80,000 a year 1 day ago Benefits Paid holidays Health insurance Dental insurance Vision insurance 401(k) matching Qualifications Some college Vendor management Event coordination Expense management Regulatory compliance Filing Executive administrative support Mid-level Lease or rental agreement management Certified Notary Public Maintenance management Office management Managing executive calendars Communication skills Property management Regulatory compliance management Tenants Full Job Description Join a Legacy of Building What Matters Since 1964, C. A. Rasmussen, Inc. has been building the infrastructure of Southern California as one of the region's leading general engineering contractors. We deliver some of the most complex and noteworthy transportation projects in the region — from freeways and bridges to flood control and mass transit. Our vision is to be the recognized leader in providing safe, high-quality, environmentally responsible infrastructure solutions while maintaining a strong focus on serving our customers, developing our employees, giving back to our community, and securing a promising future for our company. If you're ready to take on a dynamic, high-impact role with a company that values tradition, teamwork, and operational excellence, we invite you to apply.

WHAT YOU'LL DO

This is a true right-hand role to company leadership. You'll keep the executive team organized, the office running, and our properties well managed. The right person is proactive, calm under pressure, and takes pride in making everything around them work better. This position reports directly to the President & CEO. Executive Support

• Own leadership calendars, scheduling, and meeting prep
• Track and reconcile executive credit card expenses
• Draft reports, presentations, and key documents
• Maintain digital files and keep action items moving Office & Facilities
• Manage vendors: janitorial, HVAC, security, landscaping, pest control, and more
• Schedule maintenance, inspections, and repairs
• Handle onboarding logistics, supply ordering, and day-to-day office needs Property Management
• Oversee company-owned properties
• Coordinate maintenance and vendor services for each property
• Track lease terms, key dates, and tenant communications Compliance & Operations
• Track and renew permits, licenses, and regulatory requirements
• Serve as Notary Public for company and executive documents
• Coordinate internal events — trainings, team lunches, holiday parties, and more

WHAT WE'RE LOOKING FOR

• Highly organized with the follow-through to match
• Professional and calm; equally comfortable with executives and everyday logistics
• Strong communicator
• Experience in office management, facilities, or a similar multi-function role
• Sound judgment with spending, vendors, and confidential information
• Notary Public certification (or willing to obtain)
• College degree or coursework preferred

BENEFITS

• 100% employer paid Health/Dental/Vision benefits for employees and eligible dependents
• 2 weeks paid vacation
• 401(k) with dollar-for-dollar match up to 4% of base compensation
• Sick and holiday pay C.

A. Rasmussen, Inc. provides equal employment opportunists to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion. age, sex, national origin, disability status, genetics, protected veteran status sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.