Community Association Manager (LCAM)

The Meadows at

Martin Downs Homeowners Association:

The Meadows is a peaceful gated community in the Martin Downs area of Palm City, Florida. This family-friendly community of 832 homes consists of single-family homes, four-unit town homes, four-unit patio homes, and villas. The residents of The Meadows enjoy a large heated and cooled swimming pool, a toddler pool, playground, tennis and pickle ball courts, horseshoe pit, and bocce ball courts. Near the entrance of The Meadows is a 2200 square foot meeting facility known as the Meadows House, which also houses the administrative office of The Meadows Homeowners Association. The Association team members include office, maintenance, irrigation, pressure washing and landscaping staff.

Responsibilities:

The Community Association Manager, under the guidance of the Board of Directors, plans, directs, recommends, and implements policies and procedures to ensure the common elements of the Association are well maintained and the community rules and regulations are adhered to. This is a hands-on leadership position responsible for overseeing the operational, administrative, financial, human resources, maintenance, and security functions of the community. The position requires the Community Association Manager to be on call 24 hours a day, 7 days a week for emergency situations that require immediate management attention.

Key Functions:

• Supervises hiring and management of direct employees and oversees the selection and management of outside vendors to ensure personnel are meeting the community's goals and high standards in a hospitable and courteous manner.
• Schedules and/or reviews staff assignments to assure adequate coverage while being conscious of working within the assigned budget.
• Works under direction of the Board of Directors.
• Inspects community and facilities to determine maintenance and security needs, detect hazards, and ensure that safety rules are posted and enforced.
• Documents, interviews, and assists residents regarding complaints about employees or vendor staff conduct.
• Promptly investigates and reports all accidents or claims for property damage and personal injury relating to the ownership and maintenance of the common elements and operation of the Association, including damage or destruction to common elements.
• Initiates contact with insurance providers regarding claims for damages to Association property. Determines estimated cost of repair, and ensures repairs are completed upon the Board of Directors' approval.
• Assists in preparation and posting of the agenda for meetings of the Association and committee meetings, supervises file and record management and attends meetings of the Board of Directors and Annual or Special Meetings.
• Assists in preparation of monthly financial reports and reviews same for accuracy and variance trends.
• Prepares the Annual Budget in coordination with the Treasurer.
• Provides a monthly management report to the Board of Directors with recommendations, as appropriate, to enhance community appearance, values and general updates.
• Maintains a professional relationship with the Board of Directors and homeowners, whose requests for services shall be received and recorded so that requests can be acted upon expeditiously. Any serious complaint shall be fully and promptly investigated and reported to the Board of Directors.
• Coordinates with office manager, legal counsel, and the Board of Directors to ensure the Collections Policy is properly implemented.
• Acts as liaison with legal counsel.
• Monitors compliance with Rules and Regulations and performs violation inspections. Sends required notices to homeowners in violation of the Declaration and Rules and Regulations, and maintains accurate records to follow up on rule violations.
• Solicits bids for maintenance and other community projects, including tree trimming and removal, landscape replacement, telephone service, pool maintenance, exterminator services, repairs or reconstruction of structural improvements, preventive maintenance, and such other services deemed to be necessary and in the best interests of the Association.
• Supervises and monitors contractors rendering services to the Association and reviews invoices to confirm work completion and contract compliance.
• Reviews and approves payroll for all direct employees and reviews and codes vendor invoices before payment.
• Oversees tracking of all architectural change requests by homeowners and ensures ARC Committee performs final inspection upon completion.
• Communicates to the Board of Directors and homeowners, events that will affect their use and enjoyment of the Association's facilities.
• Coordinates with the Hurricane Committee and staff to communicate hurricane preparation and implementation of preparedness protocol as designed and approved.
• Coordinates with office staff to maintain Association's website.
• Ensures that team members follow all safety precautions and procedures while performing duties.

Qualifications:

Education/Training/Certifications/Licenses:

Active CAM License:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Experience/Knowledge/Skills:

A minimum of Five (5) years of Community Association Management experience, or more depending on the community, are required. Outstanding customer service, communication and interpersonal skills required. Effective written and verbal communication skills.

Computer literacy:

Proficient knowledge and command of computer hardware/software is preferred; specifically, Microsoft Windows, Word, Excel, and Outlook.

Availability requirements:

Ability to work extended hours and weekends based on project requirements. Ability to respond to emergencies in a timely manner, 24-7.

Physical Requirements:

Ability to lift up to 10 lbs.; work in an upright standing or sitting position for long periods of time, will fluctuate day by day; Handle, grasp and lift objects and packages; extensive use of fingers for typing and visual use of the computer monitor. Reach with hands and arms; Communicate, receive and exchange ideas and information by means of the spoken and written word. Ability to quickly and easily navigate the property/building as required to meet the job functions; Complete all required forms. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

Work will be divided between indoor and outdoor work. The proportion of indoor to outdoor work will fluctuate. May be exposed to weather conditions such as heat, cold or rain while working outdoors.

Pay:

$65,000.00

• $90,000.

00 per year

Benefits:

Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Experience:

Community Association Management:

5 years (Required)

License/Certification:

CAM License (Required)

Work Location:

In person Community Association Manager (LCAM) Palm City, FL 34990 $65,000

• $90,000 a year
• Full-time $65,000
• $90,000 a year
• Full-time The Meadows at

Martin Downs Homeowners Association:

The Meadows is a peaceful gated community in the Martin Downs area of Palm City, Florida. This family-friendly community of 832 homes consists of single-family homes, four-unit town homes, four-unit patio homes, and villas. The residents of The Meadows enjoy a large heated and cooled swimming pool, a toddler pool, playground, tennis and pickle ball courts, horseshoe pit, and bocce ball courts. Near the entrance of The Meadows is a 2200 square foot meeting facility known as the Meadows House, which also houses the administrative office of The Meadows Homeowners Association. The Association team members include office, maintenance, irrigation, pressure washing and landscaping staff.

Responsibilities:

The Community Association Manager, under the guidance of the Board of Directors, plans, directs, recommends, and implements policies and procedures to ensure the common elements of the Association are well maintained and the community rules and regulations are adhered to. This is a hands-on leadership position responsible for overseeing the operational, administrative, financial, human resources, maintenance, and security functions of the community. The position requires the Community Association Manager to be on call 24 hours a day, 7 days a week for emergency situations that require immediate management attention.

Key Functions:

• Supervises hiring and management of direct employees and oversees the selection and management of outside vendors to ensure personnel are meeting the community's goals and high standards in a hospitable and courteous manner.
• Schedules and/or reviews staff assignments to assure adequate coverage while being conscious of working within the assigned budget.
• Works under direction of the Board of Directors.
• Inspects community and facilities to determine maintenance and security needs, detect hazards, and ensure that safety rules are posted and enforced.
• Documents, interviews, and assists residents regarding complaints about employees or vendor staff conduct.
• Promptly investigates and reports all accidents or claims for property damage and personal injury relating to the ownership and maintenance of the common elements and operation of the Association, including damage or destruction to common elements.
• Initiates contact with insurance providers regarding claims for damages to Association property. Determines estimated cost of repair, and ensures repairs are completed upon the Board of Directors' approval.
• Assists in preparation and posting of the agenda for meetings of the Association and committee meetings, supervises file and record management and attends meetings of the Board of Directors and Annual or Special Meetings.
• Assists in preparation of monthly financial reports and reviews same for accuracy and variance trends.
• Prepares the Annual Budget in coordination with the Treasurer.
• Provides a monthly management report to the Board of Directors with recommendations, as appropriate, to enhance community appearance, values and general updates.
• Maintains a professional relationship with the Board of Directors and homeowners, whose requests for services shall be received and recorded so that requests can be acted upon expeditiously. Any serious complaint shall be fully and promptly investigated and reported to the Board of Directors.
• Coordinates with office manager, legal counsel, and the Board of Directors to ensure the Collections Policy is properly implemented.
• Acts as liaison with legal counsel.
• Monitors compliance with Rules and Regulations and performs violation inspections. Sends required notices to homeowners in violation of the Declaration and Rules and Regulations, and maintains accurate records to follow up on rule violations.
• Solicits bids for maintenance and other community projects, including tree trimming and removal, landscape replacement, telephone service, pool maintenance, exterminator services, repairs or reconstruction of structural improvements, preventive maintenance, and such other services deemed to be necessary and in the best interests of the Association.
• Supervises and monitors contractors rendering services to the Association and reviews invoices to confirm work completion and contract compliance.
• Reviews and approves payroll for all direct employees and reviews and codes vendor invoices before payment.
• Oversees tracking of all architectural change requests by homeowners and ensures ARC Committee performs final inspection upon completion.
• Communicates to the Board of Directors and homeowners, events that will affect their use and enjoyment of the Association's facilities.
• Coordinates with the Hurricane Committee and staff to communicate hurricane preparation and implementation of preparedness protocol as designed and approved.
• Coordinates with office staff to maintain Association's website.
• Ensures that team members follow all safety precautions and procedures while performing duties.

Qualifications:

Education/Training/Certifications/Licenses:

Active CAM License:

Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Experience/Knowledge/Skills:

A minimum of Five (5) years of Community Association Management experience, or more depending on the community, are required. Outstanding customer service, communication and interpersonal skills required. Effective written and verbal communication skills.

Computer literacy:

Proficient knowledge and command of computer hardware/software is preferred; specifically, Microsoft Windows, Word, Excel, and Outlook.

Availability requirements:

Ability to work extended hours and weekends based on project requirements. Ability to respond to emergencies in a timely manner, 24-7.

Physical Requirements:

Ability to lift up to 10 lbs.; work in an upright standing or sitting position for long periods of time, will fluctuate day by day; Handle, grasp and lift objects and packages; extensive use of fingers for typing and visual use of the computer monitor. Reach with hands and arms; Communicate, receive and exchange ideas and information by means of the spoken and written word. Ability to quickly and easily navigate the property/building as required to meet the job functions; Complete all required forms. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

Work will be divided between indoor and outdoor work. The proportion of indoor to outdoor work will fluctuate. May be exposed to weather conditions such as heat, cold or rain while working outdoors.

Pay:

$65,000.00

• $90,000.

00 per year

Benefits:

Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Experience:

Community Association Management:

5 years (Required)

License/Certification:

CAM License (Required)

Work Location:

In person