Assistant Commercial Property Manager

Position Overview Supports the Commercial Property Manager in overseeing multiple commercial properties (office, retail, industrial) Provides administrative, operational, and tenant‑service support Coordinates vendors, maintenance, scheduling, correspondence, and property showings Key Responsibilities Property Operations Assist with daily property operations and routine inspections Schedule and track maintenance and preventative service work Respond to tenant service requests and document follow‑up Support compliance with safety standards and regulations Tenant Relations & Leasing Support Serve as first point of contact for tenant inquiries Coordinate and conduct property showings Assist with lease documents, renewals, and tenant correspondence Maintain accurate tenant records and communication logs Vendor Coordination Schedule vendors for repairs, maintenance, and contracted services Track vendor performance and ensure timely completion of work Maintain vendor files, COIs, W‑9s, and compliance documentation Financial & Administrative Support Enter invoices and assist with accounts payable/receivable Support rent collection and follow‑up on outstanding balances Assist with budget preparation and financial reporting tasks Maintain organized property files and documentation Correspondence & Communication Draft tenant notices, vendor updates, and general communications Prepare reports and updates for management Ensure timely, professional communication across all stakeholders Qualifications 1-3 years of experience in property management, real estate, or administrative support Strong communication, organization, and multitasking skills Experience scheduling vendors and coordinating maintenance Proficiency with property management or CRM software (AppFolio, Yardi, etc.) Basic understanding of commercial leases preferred Key Competencies Attention to detail Professional communication Time management and prioritization Problem‑solving and follow‑through Ability to support multiple properties simultaneously ication.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Paid time off Vision insurance

Experience:

Property management: 1 year (Required) Real estate administrative: 1 year (Preferred)

Work Location:

In person