Property Manager

Description We are looking for an Assistant Property Manager to support day-to-day operations for a residential portfolio in New Jersey. This Long-term Contract opportunity is ideal for someone who can balance occupancy goals, regulatory compliance, resident relations, and property administration with strong attention to detail. In this role, you will help keep communities fully leased, documentation organized for review readiness, and maintenance coordination aligned with company standards while delivering a detail-oriented experience to residents, partners, and vendors.

Responsibilities:

• Manage applicant waitlists by regularly reviewing and updating records, assisting prospective residents with online pre-application steps, and keeping lead information current.
• Oversee leasing administration from application through move-in, including explaining eligibility criteria, preparing lease documents, and completing required onboarding paperwork.
• Monitor vacancy trends closely and take timely action to support occupancy targets through follow-up, outreach, and leasing activity.
• Coordinate lease renewals, annual income recertifications, and related documentation for applicable housing programs, ensuring records remain complete and audit-ready in both digital and paper files.
• Guide residents through recertification or portal-based processes when additional support is needed and maintain clear communication throughout each step.
• Work with housing agencies and subsidy partners to track approvals, confirm tenant payment obligations, and follow up on deposits or initial rent commitments from third parties.
• Support the Property Manager with daily site operations, including resident transfers, accommodation requests, and resolution of community concerns.
• Partner with maintenance teams by tracking work orders, unit turns, inspections, and preventive service timelines, while reporting property issues identified during routine site walks.
• Promote strong presentation standards across the community by monitoring curb appeal and assisting with marketing efforts for available units, including market-rate apartments when assigned.
• Collaborate with internal departments and colleagues to improve service delivery, share effective practices, and contribute to broader operational goals. Requirements
• 5+ years of experience in property management, with exposure to residential operations and leasing administration.
• Working knowledge of affordable housing compliance, including HUD-related processes, recertifications, and file accuracy standards.
• Experience supporting both occupancy performance and resident-facing services in a property management environment.
• Familiarity with Yardi, RentCafe, or similar property management and resident portal systems.
• Ability to prepare, organize, and maintain precise leasing, compliance, and subsidy-related documentation.
• Strong customer service and communication skills when working with residents, vendors, housing partners, and internal teams.
• Capability to monitor multiple priorities at once, including vacancies, renewals, inspections, and maintenance follow-up, while meeting deadlines.

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