Part-Time San Francisco Property & Field Coordinator Location:

San Francisco, CA Pay:

$30-$35 per hour, depending on experience

Schedule:

Approximately 10-20 hours per month, with 10 hours guaranteed Start date: Early September 2026 A private real estate owner is seeking a reliable, detail-oriented Property & Field Coordinator to help oversee approximately 11 rental units across three small San Francisco properties. This is a very part-time position combining physical property visits, tenant communication, local vendor coordination and AI-assisted process improvement. The regular schedule will generally include one planned property day each month and a consistent weekday window for responding to routine tenant inquiries. The coordinator must also be available during agreed escalation-coverage periods to help address urgent situations such as active leaks, loss of essential services, access or security problems, and time-sensitive Airbnb issues. Responsibilities Visit all three properties at least once per month. Complete a structured inspection checklist with photographs and concise notes. Observe and report potential leaks, damage, security concerns, maintenance problems and common-area issues. Check and respond to routine tenant inquiries during a consistent, mutually agreed weekday communication window. Document tenant requests, identify the appropriate next step and keep tenants updated until matters are resolved. Be reachable by phone or text during escalation periods. Promptly triage defined escalation events and contact the owner, property vendor or emergency service according to an established escalation procedure. Coordinate access for cleaners, contractors, repair technicians and other vendors. Verify that repairs and cleaning have been completed properly. Help coordinate occasional Airbnb turnovers, generally every two to three months. Check unit readiness, supplies, keys, access codes and cleaning quality. Maintain a simple electronic task list and upload photographs, invoices and receipts. Identify repetitive administrative and property-management processes that could be simplified or automated using AI. Build and maintain simple AI-assisted workflows for inspection reports, tenant-inquiry triage, vendor follow-ups, recurring tasks and document organization. Test automated workflows for accuracy and maintain appropriate human review before communications or actions are finalized. Document processes so that workflows can be understood, maintained and improved over time. Follow up on unresolved items and escalate anything requiring an ownership decision. Occasionally assist with property-related errands, keys, deliveries or notices. Qualifications Extremely reliable, organized, responsive and attentive to detail. Able to maintain a consistent weekday tenant-response window. Willing to provide limited, scheduled availability for urgent escalation events. Comfortable working independently without close supervision. Good judgment about what is routine, what can wait and what requires immediate escalation. Professional and courteous when interacting with tenants and vendors. Familiarity with lease and rental-agreement processes, contracts and related documentation. Familiarity with property-management software or the ability to learn new systems quickly. Proficiency in Microsoft Office, including Word and Excel, and Google Workspace/Gmail for data entry, reporting and correspondence. Demonstrated ability to identify repetitive processes and create simple, reliable AI-assisted workflows. Familiarity with AI tools; experience with no-code automation platforms is a plus. Sound judgment regarding confidentiality, tenant information, data security and when human review is required. Comfortable using a smartphone, shared checklists, photographs and cloud-based collaboration tools. Based in or near San Francisco and able to travel between the properties. Reliable transportation and some availability during normal vendor working hours. Property management, hospitality, facilities, construction, inspection or real estate experience is preferred. Strong professional references and willingness to complete a background check. Compensation and Schedule $30-$35 per hour, depending on experience. Ten paid hours guaranteed each month. Approximately 10-20 hours in a normal month, with additional hours during turnovers, larger repair projects or initial workflow development. Windows for reviewing and responding to routine tenant inquiries. Limited paid escalation coverage according to an agreed schedule and written escalation policy. All time spent responding to inquiries or handling escalation events is paid. Parking, tolls and authorized business mileage between work locations are reimbursed. Three-hour minimum for unscheduled onsite assignments. Paid training and an opportunity to shadow the current coordinator before assuming responsibility. To Apply Please submit a brief response that includes: Your location and typical weekday availability. The daily time window you could consistently reserve for tenant inquiries. Your availability for occasional urgent escalation events. Any relevant property, hospitality, facilities or coordination experience. Your experience with leases, rental agreements, contracts and property-management software. An example of a process you improved or automated using AI or another technology. An example of a time you independently identified and resolved a property or service problem. Why this small, flexible position fits your schedule. Your earliest available start date. Join us as a Part-Time San Francisco Property & Field Coordinator where your expertise will make a meaningful impact! We are committed to fostering an inclusive workplace that supports your professional growth while providing a rewarding experience.

Pay:

$30.40 - $36.61 per hour

Work Location:

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