A Property Manager manages operations for an apartment building or complex. Recruits and screens tenants for apartments, collects rents and security deposits, responds to requests or complaints from tenants, supervises maintenance and repairs; oversees payment of bills, insurance, taxes and recordkeeping. Manages property and services on behalf of a community association, for properties such as condominiums or cooperatives. Collects fees or dues, responds to requests or complaints, supervises maintenance, oversees work done by contractors, and provides accounting of income and expenses. May also assist owners or a board of directors with regulatory compliance or compliance with community association rules. Manages the operation of commercial or residential properties. Oversees the collection of rents and payment of bills, taxes and insurance for properties, and provides property owners with reports on finances and the status of properties. Directs leasing operations, or equipment and machinery rentals, for a company or business. Determines charges and prepares rental or lease agreements; supervises inventory, equipment maintenance and recordkeeping for leasing operations.
Lease Administrator/Property Manager Shopko Optical - 3.4 Green Bay, WI Job Details Full-time 1 day ago Qualifications Copy machines Research Fax machines Contracts Construction experience Productivity software Faxing Cross-functional communication Full Job Description
POSITION SUMMARY
Manage and oversee the administration for Fielmann USA's real estate portfolio records, including all asset purchase agreements associated with merger & acquisition (M&A) purchases. Ensure compliance, accuracy, and tracking of financial transactions related to leases. Maintain compliance with all cross-functional lease terms, maintain accurate lease records, and support financial and operational lease management. Track and maintain all expirations, renewal options, and other critical dates. Coordinate all facilities work required by landlord.
DUTIES AND RESPONSIBILITIES
REAL
ESTATE PORTFOLIO MANAGEMENT
Serve as liaison between Fielmann USA store banners and landlord to facilitate communication Review, interpret, and manage lease agreements to ensure compliance with contractual obligations, managing dates and documentation for lease renewals, terminations, landlord correspondence and other tracking as required Communicate required lease information and lease obligations with internal business partners and landlords Maintain file for each property to include lease, amendments, and other required documents Maintain leasing software. Ensure accurate and current dates, rents, rent escalations expirations, renewal dates, Triple Net (NNN) expenses and points of contact are in lease query Maintain files and leases for each M&A property Track and coordinate with the finance department for payment of any hold-back or retention payments for M&A transactions Work with internal business partners to resolve lease related issues Conduct Common Area Maintenance (CAM) reconciliations with landlords and work with finance department to align proper payment and/or reimbursements Verify any monthly changes to payees, base rent or NNN charges as part of the monthly rent roll process with accounting Track lease renewals more than 1 year in advance to provide adequate time for proper negotiations on each individual center Track tenant improvement allowance reimbursement Negotiate and draft, with legal department assistance, Amendments to Lease for improved business terms for existing locations Assist with research and presentation on special projects
MAINTENANCE COORDINATION
Provide analysis of maintenance expense areas and service provider performance Serve as liaison for coordinating landlord work for all store banners Facilities and property management of the Green Bay, WI corporate office Be available on 24-hour call for all emergency issues with centers, corporate office and optical lab
LEASE RENEWAL/AMENDMENT NEGOTIATION
Determine strategic direction on lease renewals Review lease documents for upcoming renewals and identify opportunities for beneficial amendments related to lease language Negotiate terms for renewals that are in line with pre-approved strategic direction Route negotiated lease renewals through approval and signature process Review and approve landlord requests to tenant (e.g., estoppels, SNDA, and consent requests) and obtain appropriate approvals
Bachelor's degree in business administration or equivalent work experience 5+ years' experience in financial analysis, lease administration or commercial property accounting Demonstrated understanding of contracts and lease documents Ability to understand and interpret complex lease terminology Exceptional analytical, problem solving and decision-making skills Strong planning and organizational skills Demonstrated ability to act decisively and facilitate and implement ideas and solutions Strong verbal and written communication skills Experience with store design and construction Proficient in Microsoft Office Suite of programs
ESSENTIAL FUNCTIONS & WORK REQUIREMENTS
Ability to effectively communicate at all levels within the organization through written and two-way verbal communication Able to sit or stand for extended periods of time Able to operate various office equipment (e.g., personal computer, telephone, fax machine, copier, etc.) Able to read and write at a high school graduate level Able to lift 10 to 20 pounds Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet established deadlines Able to travel independently to support Company objectives and personal development These statements are intended to describe the general nature and level of work performed by teammates assigned to this job classification. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.
