Jury Coordinator

POSITION SUMMARY

Under the direction of a Court Services Manager or the Court Calendar Coordinator, the Jury Coordinator plans and coordinates jury services related to the selection, qualification, summons, orientation, and assignment of jurors to the Superior Court; prepares financial and statistical reports and records including juror payroll claims; operates a computerized jury management system; and performs related duties as required. This position may also be assigned to a courtroom to operate and monitor electronic recording duties to capture the verbatim record of the court proceedings.

DISTINGUISHING CHARACTERISTICS

This single position class requires a wide knowledge of the functions of the Superior Court. The Jury Coordinator exercises considerable independent judgment and discretion in the performance of his/her duties and is responsible for ensuring adequate and timely processing of jury panels. Extensive public contact with individuals of diverse, socio-economic backgrounds. Obtains and updates lists of prospective jurors from the County Clerk and Department of Motor Vehicles; prepares and mails summons for jury duty; responds to requests of prospective jurors to be excused from jury duty; responds to other questions pertaining to jury duty; processes jurors who fail to appear for jury service; prepares juror orders to show cause; updates jury information system. Monitors status of jury trials to ensure panels are properly supplied; prepares claims for juror fees and mileage; confers with bench officers and attorneys or litigants and Court personnel regarding jury needs. Plans and conducts jury orientations, including speaking to large groups of prospective jurors; obtains personal data; converses with members of the public and represents the court as a positive role model. Oversees the maintenance of the bench officers' libraries ensuring that research materials are current and new publications are ordered when requested and approved. Ensures insert supplements or updates are processed when received and publishers' billings are timely processed for payment. May assist the manager with daily work direction to unit staff to ensure work is completed accurately, efficiently, and in conformance with Court policies and procedures. Assists in planning and conducting staff training on technical and procedural aspects of unit functions. Three (3) or more years of increasing responsible legal or court clerical experience that includes some lead experience and public contact or any combination of training and experience that provides the desired knowledge and abilities.

Knowledge of :

Customer service skills; Court processes and the primary functions of Superior Court; Basic jury management practices and procedures under California law; Secretarial practices including office methods, equipment, and techniques; Legal reference manuals, periodicals, and supplements; Basic accounting practices; Legal terminology, documents, and procedures; Business English including vocabulary, correct grammatical usage, punctuation, and spelling; Standard business computer applications. Ability to : Courteously and professionally provide detailed and accurate information to the public, administration, court staff, and judicial officers. Be comfortable speaking in front of large groups of people in a professional, courteous, and composed manner; Deal with the public in a mature, responsible, and pleasant manner; Work with minimal supervision; Establish, maintain, and administer recordkeeping requirements utilizing efficient clerical methods; Establish and maintain cooperative-working relationships with those contacted in the course of work; In the absence of the direct supervisor, lead the work of others assigned to the unit; Deal tactfully and courteously with people of diversified backgrounds; Demonstrate good organizational and time management skills; Meet deadlines and timeframes; Key on a computer or typewriter at a rate of 40 wpm (net) or more; Use modern software products such as Word and Jury + to capture data and produce documents. Carefully complete your application and supplemental questionnaire and submit by the filing deadline. Complete all requested information fully. Incomplete applications will not be processed and your application will be rejected if you write statements such as "See/Refer to Resume" or "See Attached." It is important that your application show all the relevant education and experience you possess. Minimum requirements must be met at the time of filing. If you held multiple positions with the same employer, please list each job title and duties separately. The Work Experience portion of your application profile should account for all employment within the last 10 years, including your current or most recent position. Include U.S. Military Service, self-employment, and relevant unpaid volunteer work. Explain gaps between any employment periods by way of a separate attachment to the application. Incomplete application materials, false statements, omission of a material fact, or partial information will result in disqualification. A cover letter and resume are welcome, but are not accepted as a replacement for your application. The Court reserves the right to modify the selection/examination process at its discretion. If you submit multiple applications, ONLY your most recent application and attachments will be considered. A qualifications appraisal committee will review applications and requested materials, and only the best-qualified candidates will be invited to interview for this position. Meeting the announced requirements does not guarantee inclusion into the selection process. All correspondence regarding the selection process, including scheduled tests and interviews is sent via email. You are responsible for checking your email account on a regular basis to find out the status of your application. Shasta County Superior Court is an Equal Opportunity Employer. Arrangements may be made to accommodate applications with disabilities by informing Human Resources in writing or by telephone at the time of application.