Apprenticeship Program Manager

Apprenticeship Program Manager Bend, OR Job Details Full-time | Apprenticeship $77,250 - $82,400 a year 1 day ago Qualifications Academic program development Financial forecasting Computer operation Spanish Contract management Community outreach programs Fiscal management Overseeing educational regulatory compliance Inventory management Program development Writing skills Student record keeping Data reporting English Research Databases Budget forecasting Team development Hiring Key Performance Indicators Driver's License Managing budgets in a finance role Bachelor's degree Data management Team management Task prioritization Decision making Overseeing academic personnel management Data analytics Contracts Vendor contract management Procurement contract negotiation Budget management in education Productivity software Academic program coordination Senior level Community college experience 2 years Delegation Staffing management Marketing Editing Regulatory compliance management Overseeing training Staff development Performance evaluation Full Job Description Position Details Position Information Position Title Apprenticeship Program Manager Classification Title Administrator Position Number B154PD Grade Level M3 Starting Wage/Salary $77,250 - $82,400, plus exceptional benefits Close Date 04/26/2026 Open Until Filled No Open Until Filled Notes Position Type/Employee Class Administrative Faculty Status FTE 1.0 Contract Months 12 Overtime Eligible Exempt Location Bend Hybrid Remote Work Eligible? Exceptional COCC Benefits Summary

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Primary Purpose The Apprenticeship Program Manager will partner with business and industry to develop and support delivery of credit and non-credit Apprenticeship and Pre-Apprenticeship programs; promote educational and training solutions for regional workforce development; and create opportunities for underrepresented students to enter the workforce. In addition, the manager may act as administrator to various Joint Apprenticeship Trade Committees (JATCs) and represent the College at state and regional meetings. Essential Duties and Responsibilities Development and Marketing Plan, design, schedule, and implement various courses and programs within the designated area. Collaborate with internal college partners, including marketing and operational staff, to support efficient practices, processes and systems. Organize, facilitate, and promote courses, including collaboration with community organizations to market programs maintaining positive public support; Responsible for scheduling and developing participation and engaging the community. Collaborate with college academic departments on workforce initiatives, including co-enrolling courses, providing continuing education opportunities for professionals, and partnering on career pathways from noncredit to credit, when appropriate. Staffing and Budget Directly identify, hire, train, evaluate, coach, and supervise the Instructors and program support positions. Analyze and ensure profitability of programs as established by department goals and standards; Lead the planning and implementation of ongoing and future proposals and agreements, forecast budget expenditures, and establish necessary contracts for instructors and services in accordance with College standards. Negotiate and execute contracts with instructors, training clients, and vendors in accordance with College standards while ensuring overall financial viability. Monitor program inventory and labor and supply expenditures to maintain necessary levels for program operation and to prevent over allocation of funds. Evaluation and Reporting Evaluate overall effectiveness of program efforts, analyze evaluation results, and follow up on deficiency areas in coordination college leadership. Track apprenticeship program data and performance metrics; maintain related program records including apprentice enrollment, progress, and completion documentation; update relevant databases and reporting systems; and develop reports required by college leadership, regulatory agencies, and apprenticeship partners. Research, understand, and abide by state, national, industry, and other governing bodies' certification, licensure and continuing education requirements including but not limited to Bureau of Labor and Industry (BOLI) and National Center for Construction Education and Research (NCCER). Administrative Duties Provide managerial oversight of the administrative processes supporting registered Apprenticeship and Pre-Apprenticeship programs, and ensure compliance with state and federal apprenticeship regulations, including coordination with the Oregon Bureau of Labor and Industries (BOLI) and other regulatory or registration agencies. Oversee apprentice lifecycle administration including application intake, eligibility verification, registration, related training enrollment, progress tracking, and completion documentation. Establish and maintain systems and processes to ensure accurate apprentice records, related training documentation, and reporting requirements are maintained in college and state systems. Monitor and ensure timely submission of required program reports, apprentice registrations, completions, and updates to regulatory agencies and apprenticeship partners. Coordinate with college departments responsible for student records, registration, scheduling, and workforce systems to ensure apprenticeship programs operate effectively within institutional systems. Provide guidance and technical support to apprenticeship committees and partners regarding apprenticeship program policies, procedures, and administrative requirements. Perform other essential functions as assigned that support the overall objective of the position. Serve on College committees as assigned. Department Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Knowledge of registered apprenticeship program administration, including regulatory compliance, apprentice record management, and reporting requirements. Ability to be action oriented, self-directed, organized, detail-oriented, and focused with the ability to set priorities and delegate work. Possess a high level of energy and commitment, and demonstrate sound decision-making, critical thinking and problem-solving skills. Ability to plan, organize and manage continual growth and development for a complex program area. Ability to prioritize internal and external customers by planning and delivering high-quality programs and service. Ability to develop and manage budgets and perform financial and data analysis. Ability to create and maintain strong community collaboration, partnership building and negotiating skills. Ability to communicate effectively, both orally and in writing, including excellent editing skills. Ability to work cooperatively with and contribute to a diverse workplace through ideas and experience. Ability to work effectively as a team member and facilitate team development in a variety of settings. Proficient in MS Office Suite and ability to quickly learn additional software applications. Ergonomic Requirements Regular office hours are established between 8 am - 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities. Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Includes regular transporting of class supplies including ability to lift up to 50lbs. Travel to course programs, branch campuses, community meetings, and be flexible with work hours, including evenings and weekends. All individuals are required to be able to perform essential functions with or without reasonable accommodation. Minimum Requirements 1. Bachelor's Degree 2. Three years' full-time experience with any combination of the following: Program development Program administration Leadership and/or supervision of events 3. Two years' supervisory experience

License:

Valid Oregon driver's license or the ability to obtain within 30-days of employment. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify under equivalency by responding to the supplemental question presented during the application process. Preferred Qualifications Experience managing Workforce programs such as Apprenticeship or Pre-Apprenticeship. Experience with Community Education and/or Workforce Development in a community college setting. EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211. This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3. In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.