Public Records Specialist

Note:

Current Employees must use the Workday Dashboard career section to apply for this position.

Employee Type:

Regular Department:

Public Records Salary:

$46,195.50

• $64,681.50 Annually / $3,849.63
• $5,390.13 Monthly / $23.69
• $33.

17

Hourly Scheduled Weekly Hours:

37.5

Overtime Eligibile:

Yes Job Posting Date Range:

04/30/2026•

Until Filled Job Summary:

GENERAL PURPOSE

This position supports the Spokane County Public Records Officer (PRO) and/or department assigned to in the oversight, management and coordination of public records requests and public disclosure functions, including response to all public records requests directed to the Department. Ensures timely and appropriate disclosure of records, in compliance with the Washington State Public Records Act. The incumbent acts and is consistent with legal and policy mandates for County departments and offices. The position allocated to this class works under the general direction of the PRO or department assigned to, serving as a central point of contact, coordinating and responding to complex and sensitive public records request, as well as providing assistance to all departments and offices of Spokane County government in their response to similar requests (as assigned). Work requires specialized technical knowledge and independent judgment in performance of job duties.

Job Description:

ESSENTIAL JOB FUNCTIONS

Receives, reviews and logs all verbal and/or written public records requests sent to the Public Records Office and/or department assigned to. Identifies and assigns requests to the appropriate lead department and contributing department(s). May coordinate request when multiple departments have responses. May take the lead on record compilation and response, where appropriate. Assesses scope, processes and responds within required time constraints to all public records requests received by the Department. Locates and gathers large volumes of records; reviews collected records to ensure they are responsive and complete; makes independent and accurate determinations regarding application of statutory exemptions; creates documentation substantiating application of statutory exemptions; discloses public records consistent with legal and policy mandates. Researches, analyzes and interprets relevant RCWs, WACs, federal regulations and case law regarding public disclosure. Serves as a subject matter expert, providing consultation and expert advice to County staff, elected officials and department heads. Performs redaction of information contained within public records that is exempt from disclosure. Creates exemption logs citing the reasons for and statues relied upon when redacting or withholding exempt information. Consults and coordinates with the PRO and/or legal counsel regarding public disclosure. Provides input to the PRO regarding the development and/or revision of practices and procedures to ensure countywide efficiency, consistency and best practices in responding to public records requests. Designs, updates and maintains files, forms, logs and tracking systems used in the record search and response process. Develops effective working relationships with requestors and provides timely responses; communicates with requestors regarding the status of request(s) from time of receipt to fulfillment of response. Corresponds in accordance with the Public Records Act and County policies and procedures. Serves as a point of contact for the public, assisting in accessing information and records; fosters cooperative relationships; exhibits and supports a positive culture of transparency. Resolves issues and concerns Preserves confidentiality and integrity of sensitive records. Remains current on legislative and case law affecting records management, public disclosure and public records requests; communicates updates to County Employees. Develops and conducts public disclosure and records retention training for County staff, department heads and elected officials. May perform various administrative functions, including managing training records, making travel and training reservations, etc. Performs other related duties as required/assigned. Prosecutor (in addition to the essential functions listed above): Prepares standard and complex agreements, resolutions, notices, motions and orders, for review by attorneys. Prepares answers to complaints, interrogatories, exhibits, and other legal pleadings and documents. Responds to Client's concerns by maintaining working knowledge of assigned DPA's pending cases. Reviews legal documents and/or pleadings using Westlaw. Check accuracy of all statutes/ordinances used and cited to ensure they have not been repealed and/or modified.

EDUCATION AND EXPERIENCE REQUIREMENTS

Associate's degree from an accredited college or university in Paralegal Studies or a related field. Two (2) years of experience performing extensive research duties, data collection and analysis, and the organization/maintenance of electronic records. An equivalent combination of education and/or experience may be considered. Must complete Public Records Act training within four (4) weeks of hire. Must obtain CJIS and CPRO access within a specific timeframe to be determined by Management. Successful completion of a background check meeting criteria for a security sensitive position.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of Federal, state and local laws, rules and regulations related to public records disclosure and retention schedules. Knowledge of principles and practices of public records disclosure. Knowledge of research methods. Knowledge of electronic records management. Knowledge of effective methods and principles of customer service. Knowledge of principles and practices of group facilitation for training. Skilled in communicating effectively both orally and in writing, sufficient to exchange or convey information and to give and receive work direction. Skilled in establishing and maintaining effective working relationships with internal and external customers. Skilled in the use of personal computers and related software. Skilled in presentations and instruction to adults. Ability to read, review and interpret a wide variety of records and documents for the purposes of evaluation for public disclosure. Ability to research and interpret related RCWs, WACs, federal regulations and case law. Ability to work independently and accurately, managing multiple priorities and competing deadlines. Ability to exercise sound judgment and thorough knowledge of state regulations and county policies, procedures, etc. Ability to maintain strict confidentiality of sensitive documents, records and information. Ability to develop and maintain effective and efficient electronic records management systems. Ability to learn and use related computer programs. Ability to organize large volumes of records and documents. Ability to maintain accurate documentation (logging of receipt, exemptions, etc.) in compliance with the Public Records Act

BEHAVIORAL STANDARDS

All County employees are responsible for contributing to a safe and positive work environment, actively demonstrating the County values in their daily work and interactions:

Respect:

Appreciating and valuing customers, other County employees and County leadership by showing courtesy, friendliness and fairness. Communicating in a productive and professional manner.

Accountability:

Honoring and delivering on commitments by taking responsibility for personal actions and results; being a responsible steward of public resources and the trust County residents have placed in each of us.

Integrity:

Modelling transparent and ethical behavior and demonstrating it with honest and trustworthy behaviors and actions; leading by example and performing work to the highest standards.

Innovation:

Striving for excellence by actively pursuing opportunities for new and improved methods, procedures or technologies; fostering an environment of engagement and empowerment and embracing continuous improvement.

WORKING CONDITIONS

The work environment is primarily inside, where the noise and temperature levels are moderate.

Total Compensation:

$59,130

• $82,792 Annually Total compensation is an estimate based upon base compensation, median retirement fund contributions, and current employer-paid health and related benefit contribution rates (including medical, dental, life insurance, long term disability, and leave).

The actual total will vary depending upon each employee's enrollment choices. Please select the link below to view

Spokane County Benefits:

Benefits | Spokane County, WA Here are just a few reasons:

Community Impact:

Many people find fulfillment in public service, knowing their work has a positive impact on the lives of Spokane County residents. Whether through public safety, infrastructure projects, or social services, employees can make a meaningful difference in residents' lives while contributing to the overall well-being and development of the community.

Diverse Job Opportunities:

Spokane County employs a diverse workforce, offering positions in fields such as law enforcement, social services, animal control, parks and recreation, administration, and more. This diversity allows for many employment opportunities for individuals with different backgrounds and skill sets.

Job Stability and Benefits:

Spokane County offers competitive salaries and benefits packages, including healthcare, vacation time, and retirement and pension plans that provide long-term financial security for employees.

Career Growth:

There are various opportunities for career advancement within Spokane County. We invest in employee training and professional development, enhancing employees' skills and qualifications.

Work-Life Balance:

We emphasize work-life balance, with reasonable work hours and policies that support employee well-being. If you're seeking stability and a predictable schedule, you're in the right place!

Inclusive Workplace Culture:

Spokane County aims to foster an inclusive and supportive workplace culture, promoting diversity, equity, and inclusion among its employees.

Spokane boasts:

Natural Beauty:

Spokane is surrounded by stunning natural landscapes, including rivers, lakes, and nearby mountains. Outdoor enthusiasts can enjoy activities such as hiking, skiing, and boating. From golf course to parks and trails along the Spokane River, there's something for everyone who enjoys the outdoors.

Affordable Living:

Compared to many other cities on the West Coast, Spokane has a relatively low cost of living. Housing prices are more affordable, making it easier to buy a home or rent.

Four Seasons:

Spokane experiences all four seasons distinctly. Summers are warm and dry, while winters bring snowfall, making it ideal for those who enjoy seasonal variety.

Cultural Scene:

The city has a vibrant cultural scene with numerous art galleries, theaters, and music venues. Events such as the Spokane Symphony and First Friday art walks contribute to the city's cultural richness.

Community Feel:

Spokane is known for its friendly and welcoming community. It has a strong sense of local pride and community involvement.

Educational Opportunities:

The city is home to several universities and colleges, providing educational and cultural opportunities. This includes Gonzaga University, Washington State University Spokane, Whitworth University, and Eastern Washington University.

Healthcare Facilities:

Spokane boasts excellent healthcare facilities, including Providence Sacred Heart Medical Center and Deaconess Hospital, ensuring residents have access to quality medical care.

Family-Friendly:

With good schools, safe neighborhoods, and numerous family-oriented activities, Spokane is a great place to raise a family.

Central Location:

Spokane's location in eastern Washington makes it a hub for travel throughout the Pacific Northwest. It's close to other major cities like Seattle and Portland, as well as outdoor destinations like national parks and recreation areas. Overall, Spokane offers a balanced lifestyle with a mix of outdoor adventure, cultural amenities, and community spirit, making it a desirable place to live and work! Click to learn more about our extensive benefits package.