A Purchasing Assistant assists buyers and staff in the purchasing or procurement department of a business or store. Assists with checking and completing purchase orders, communicates with vendors and suppliers, maintains records and provides data entry.
Provide procurement services for consumable Central Supply items including office supplies, paper/printing needs, lighting, janitorial drafting supplies, equipment, furniture and information technology hardware. Uphold the organization s vision, mission, and corporate values. Demonstrate understanding of and compliance with organization s policies, procedures, code of conduct and work rules.
Essential Functions:
Assist in the selection of a contractor or vendor, help prepare informal and formal Request for Quotes, sending them to proposed or newcontractors or vendors Provide assistance to end-users when goods/supplies are needed, assist with the preparation of a purchase order and associated processes and procedures for procurement and ensures provider meets requestor's expectations and coordinate with end-user Coordinate with Accounts Payable to ensure invoices received match services rendered/goods received and reconcile accounts when returned items and/or other discrepancies Maintain the Master Materials Catalog, defining material specification, commodity, name, type, cross reference, manufacturer data, lead time, etc. for routinely purchased and/or stocked items Maintain the mastercharge and Pyxis machines Process the billable village charges Perform other duties as assigned
Personal Traits:
All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.
Required Knowledge:
All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software. Job Specific knowledge is listed below: None required
Required Skills and Abilities:
All Norton Sound Health Corporation employees are expected to have a broad range of skills and abilities centered around a strong patient focus, efficient performance, and teamwork. All employees should have patient/customer service skills, interpersonal skills and good communication skills. All employees should have the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly. Finally, all employees should have the ability to understand and manage patient/customer confidentiality. Job specific skills and abilities are listed below: Above average computer skills Above average customer service skills Minimum Requirements Education Degree Program High School Diploma or Equivalent Experience General (Non-supervisory)
Supervisory Amount:
1 year(s) working in office setting 0 (years)
Type:
Must have both general and supervisory experience if indicated. Credentials Licensure, Certification, Etc.
N/A Physical Requirements:
∙Use hands and arms to operate office or clinical equipment ∙Sit more than half the workday ∙Stand and/or walk less than half the workday ∙Bend, stretch, twist, crouch and/or reach ∙View electronic monitors for prolonged periods of time ∙Use hands and arms for repetitive motion tasks consistently for more than one hour at a time ∙Lift or carry unaided less than 25 pounds ∙Push or pull using up to moderate force ∙See and hear with normal acuity
Working Conditions:
∙Work is conducted in a standard office environment ∙No travel required
