Job Summary The Purchasing Generalist - MRO & Data Entry supports Vuteq's daily purchasing and material support activities by ensuring MRO (Maintenance, Repair, and Operations) supplies, components, and departmental requests are processed accurately and efficiently. This position is responsible for purchase order and purchasing data entry, supplier communication, order tracking, documentation, and physical replenishment and organization of designated MRO and component inventory. The Purchasing Generalist works closely with Maintenance, Production, Logistics, Accounting, and other departments to help ensure materials and supplies are available when needed to support uninterrupted plant operations. The ideal candidate is highly organized, detail-oriented, responsive, and able to manage multiple purchasing requests while maintaining accurate records and following established approval and purchasing procedures. Essential Duties and Responsibilities

• Enter, update, and maintain purchase orders, delivery information, receipts, and other purchasing records accurately and timely.
• Review MRO, component, and departmental purchase requests to ensure required information and approvals are complete before processing.
• Obtain supplier quotes, compare purchasing information as needed, and place approved orders in accordance with Vuteq purchasing procedures.
• Track open purchase orders and supplier commitments to ensure materials and supplies are received by required delivery dates.
• Follow up with suppliers regarding late, incomplete, backordered, or missing shipments.
• Communicate order status, potential delays, shortages, and other supply concerns to requesting departments and Purchasing leadership.
• Verify incoming deliveries against purchase orders and supporting documentation.
• Assist with resolving discrepancies involving quantities, damaged materials, incorrect items, packing slips, purchase orders, and invoices.
• Maintain accurate supplier information, purchasing trackers, order histories, and supporting documentation.
• Coordinate with Accounting and other departments to research and resolve purchasing and invoice discrepancies.
• Support month-end purchasing activities, reporting, record reconciliation, and other administrative requirements.
• Physically replenish designated MRO and component stock to established inventory locations.
• Maintain proper identification, labeling, organization, and general housekeeping of assigned MRO and component inventory areas.
• Monitor commonly used supplies and communicate potential shortages or replenishment needs before they impact operations.
• Assist with inventory counts, audits, and purchasing-related continuous improvement activities as needed.
• Maintain purchasing records in accordance with company procedures and document-retention requirements.
• Follow all Vuteq safety, quality, confidentiality, and workplace policies.
• Perform other purchasing and administrative duties as assigned based on business needs.

Job Qualifications:

• High school diploma or equivalent required; additional education or training in purchasing, supply chain, business administration, or a related field is preferred.
• Previous experience in purchasing, procurement support, data entry, inventory control, administrative support, or order tracking preferred.
• Manufacturing, automotive, or MRO purchasing experience is preferred.
• Working knowledge of Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with computerized purchasing, ERP, inventory, or purchase order systems is preferred.
• Strong attention to detail and commitment to maintaining accurate records.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to follow established purchasing procedures and ensure appropriate approvals are obtained before orders are placed.
• Ability to communicate professionally and effectively with suppliers, leadership, and internal departments.
• Strong follow-through and problem-solving skills, particularly when addressing order delays or discrepancies.
• Ability to work independently while also supporting the needs of a team-oriented manufacturing environment.

Physical Requirements:

• Ability to work in both an office and manufacturing/warehouse environment.
• Ability to stand, walk, bend, reach, and perform physical inventory and stock-replenishment activities as required.
• Ability to safely lift and move materials associated with MRO and component replenishment within established company guidelines.
• Ability to comply with all required PPE and plant safety requirements while working in production, warehouse, or inventory areas.

Key Measures of Success:

Success in this position includes:

• Accurate and timely purchase order and purchasing data entry.
• Timely processing of properly approved purchasing requests.
• Consistent follow-up on open purchase orders and supplier commitments.
• Early identification and communication of potential delivery or supply issues.
• Accurate and organized purchasing documentation.
• Effective resolution of purchase order, delivery, and invoice discrepancies.
• Proper replenishment, labeling, and organization of MRO and component inventory.
• Strong communication and responsiveness to internal departments and suppliers.
• Reliable support of plant operations by helping ensure required materials and supplies are available when needed.

Working Conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, us hands to finger, handle, or feel. Work Environment While performing the duties of this job, the employee is located in an office/plant environment and may be exposed to regularly to moving mechanical parts and moderate noise level. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Intent and Function of Job Descriptions Job Descriptions assist organizations in ensuring that the hiring process is fairly administrative and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation. All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

Expected hours:

No less than 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Language:

English (Required) Shift availability: Day Shift (Required) Night Shift (Preferred) Overnight Shift (Preferred) Ability to

Commute:

Madison, AL 35756 (Required)

Work Location:

In person