Travel & Purchasing Assistant

Travel & Purchasing Assistant University of California, Riverside - 4.3 Riverside, CA Job Details Full-time $29.35 - $32.91 an hour 20 hours ago Qualifications Record keeping Computer operation Research Administrative experience Task prioritization Purchasing Travel scheduling Full Job Description The BEES Administrative Unit provides business services for a large and complex operation encompassing extensive teaching, research, and outreach components for the Botanic Gardens, Earth & Planetary Sciences, and Environmental Sciences in the College of Natural and Agricultural Sciences (CNAS). In addition, BEES supports the UCR employees and campus purchases of the USDA Salinity Laboratory and provides conference management support for all units within CNAS. The Travel & Purchasing Assistant is responsible for the procurement of standard items and a wide variety of complex and unique items for wet and dry labs; the submission of a variety of on-campus service requests; and the coordination of equipment repair & maintenance orders. The Assistant is also responsible for making travel arrangements for faculty, students, and department visitors and processing reimbursement requests for both travel and entertainment. The incumbent ensures adequate follow-up on all requests related to purchasing, travel & entertainment, work orders, Accounts Receivable billing, and returns for credit. The successful incumbent will take ownership of assigned duties as demonstrated by independently shepherding transactions to a successful conclusion; will work quickly but accurately; will interact with a very diverse set of customers; and will function as a knowledgeable department resource. The full salary range for the Travel & Purchasing Assistant is $29.35 - $42.06 per hour. However, the expected pay scale for this position is $29.35 - $32.91 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. degree Education equivalent to a Bachelor's Degree in a related field, and one (1) year of administrative experience; OR five (5) years of professional administrative experience in lieu of a degree. Required experience Experience working in an institution of higher education. Preferred Overtime required Required Ability to research and analyze information to formulate and implement solutions to problems. Experience scheduling complex meeting logistics and travel arrangements with attendees from multiple offices/locations; and experience interpreting, applying, and explaining policies and procedures related to travel, entertainment, general purchasing, and accounting. Strong interpersonal skills, service orientation, active listening, and effective verbal and written communication skills. Ability to maintain confidentiality. Ability to work independently with minimal direction; skill in prioritizing assignments to complete work in a timely, organized, and accurate manner under the pressures of deadlines, interruptions, distractions, and competing priorities and requirements. Skill in utilizing a personal computer and office software applications such as Microsoft Excel, Word, and Outlook and demonstrated experience in accessing and retrieving data from on-line applications, purchasing, and financial systems; skill in maintaining accurate records with strict attention to detail. Strong interpersonal skills, service orientation, active listening, and effective verbal and written communication skills. Ability to maintain confidentiality. Required